Senior Office Administrator & Procurement Specialist
Location: Belgravia, London
Pay: £19 - £21.50 per hour
Duration: 9-14 months (Maternity Cover)
Hours: Monday - Friday, 8:30am-5:30pm (flexibility often required)
Start Date: April 2026
Role Purpose
To provide best-in-class office and administrative support to a high-profile international office, while overseeing procurement activities in line with approved policies and procedures. The role requires ensuring vendor performance, maintaining compliance with procurement guidelines across all departments, and delivering administrative excellence with a high level of professionalism, discretion, and attention to detail.
Role Responsibilities
Office & Administrative Support:
Deliver exceptional office and administrative support within a fast-paced, high-profile environment.
Prepare and maintain action trackers, procurement logs, risk items, and management action documentation.
Ensure procurement procedures remain up to date and compliant with the Internal Manual.
Report and reconcile spending on the company credit card.Procurement & Commercial Activities:
Provide due‑diligence support throughout procurement processes.
Prepare RFP (Request for Proposal) and NDU (Non-Disclosure Undertaking) documentation for the Head of Operations' approval.
Ensure procurement activities support the company's sustainability objectives.
Assist department heads in identifying appropriate procurement routes for required goods and services.Vendor & Operational Management:
Manage supplier performance to ensure timely delivery, quality standards, and contract compliance.
Manage utility bills, council tax payments and similar operational expenses.
Maintain and oversee company insurance policies, including employer's liability.
Skills and Experience Required
Extensive experience in office administration with a focus on procurement
Strong commercial acumen.
Proven expertise in procurement management, including vendor management.
Ability to work well under pressure in a high-profile setting, including experience working in/supporting international offices or teams.
Experience drafting essential documents such as NDUs.
Proficiency in MS Office, particularly Excel and PowerPoint.
Excellent written and verbal communication skills.
Strong time management and prioritisation abilities. Highly organised with the ability to multitask effectively.
High level of discretion and confidentiality.
Must be able to successfully complete background and security checks.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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