Anderson Knight is delighted to be recruiting a Facilities Administrator for a legal firm in Edinburgh. The position supports the day-to-day facilities management of the office, ensuring meeting spaces, equipment, mail services, and workplace resources operate seamlessly for all staff and visitors. This is a hands-on, office-based role requiring regular interaction with colleagues across all departments.
This role is 5 days fully onsite and is a 33.75 hour working week with flexible start times.
Key Responsibilities
Meeting Rooms & Events
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Set up, reconfigure, and reset meeting rooms and event spaces in line with booking requirements
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Ensure rooms are presented to a high standard and fully equipped prior to use
Mail & Courier Management
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Manage all incoming mail, including sorting and scanning
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Prepare outgoing mail for dispatch, ensuring accuracy of documentation, enclosures, and authorised signatures
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Package and arrange courier collections via online platforms or telephone
Office Equipment & Print Services
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Process all print, copy, and scan requests received via the online portal or email
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Monitor and maintain print areas to ensure functionality and tidiness
Stationery & Workplace Supplies
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Monitor office stationery stock levels and place orders as required
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Replenish supplies across print bays and shared areas
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Ensure adequate availability of workplace resources to support business operations
Facilities Maintenance & Environment
Person Specification
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Ability to work effectively under pressure and meet strict deadlines
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Professional, approachable, and service-oriented manner
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Flexible and adaptable, with the ability to prioritise facilities requests efficiently and effectively
Submit your CV in confidence to be considered for this wonderful opportunity
