Anderson Knight is delighted to be recruiting an Asset & Planned Preventative Maintenance (PPM) Administrator for a well-established and highly respected facilities management organisation based in Glasgow.
This is a fantastic opportunity to join a supportive, forward-thinking team where your work directly impacts the performance, safety, and compliance of a major retail estate. If you enjoy working with data, systems, and processes and want a role where accuracy and expertise really matter this could be the perfect next step.
The Role
You’ll play a key part in keeping asset and maintenance information accurate, compliant, and aligned with industry best practice. Acting as a specialist in Asset & Hard Services Planned Maintenance, you’ll ensure maintenance programmes run smoothly, assets are properly managed, and compliance standards are met.
This role offers a great mix of technical administration, analysis, and collaboration with internal teams, field operatives, and suppliers.
Working Pattern:
37.5 hours per week, Monday–Friday
Choice of 8am–4pm or 9am–5pm
Hybrid: Work from home 1 day per week
Salary - £24,969
What You’ll Be Doing
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Managing and maintaining the asset database and PPM system
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Ensuring assets contain key information for warranties and lifecycle cost (LCC) planning
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Maintaining asset models, warranty libraries, and automated warranty systems
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Making sure all assets have compliant maintenance
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Producing analytical reports and identifying asset data variances
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Monitoring daily asset changes, additions, and disposals
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Working with procurement, contract teams, and third-party suppliers to ensure PPM schedules and certifications are in place
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Supporting operational teams to follow asset and maintenance processes
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Ensuring all assets hold valid certification and flagging any compliance gaps
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Escalating data discrepancies or non-compliance issues when needed
What We’re Looking For
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Strong understanding of Asset Management and Planned Maintenance principles
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Background in facilities management or maintenance environments
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Highly organised with excellent attention to detail
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Confident working with systems, data, and reporting tools
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Able to take ownership of tasks and work independently
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Strong communicator, comfortable liaising with multiple stakeholders
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Positive, proactive attitude and strong problem-solving skills
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Educated to GCSE level (Maths, English & Science); Level 3 or 4 qualification in a relevant field desirable
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Good working knowledge of Microsoft Office and CAFM systems
What’s in It for You
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33 days holiday (including bank holidays)
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Hybrid working – 1 day from home each week
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Free on-site parking
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Subsidised canteen and vending facilities
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Pension scheme with up to 5% matched contribution
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Company-funded Healthshield cash plan
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Retail discounts and cashback at major brands including Costco, IKEA, Apple, Argos, Currys and more
Apply today by submitting your CV in confidence
