Administrator Transport
Contract Type: Permanent
Salary: Grade C Salary £28,142 per annum
Location: Based at Headquarters, Ripley
Hours: 37 hours per week, The Transport Office opening hours are 08:00 – 17:00 (Mon-Thur) 08:00 – 16:30 (Fri) which is required to be staffed by the team within normal working hours. You may occasionally need to work beyond normal office hours.
Department: Fleet & Equipment - Transport
Reports to: Transport Administrator Manager
Closing date: midnight Sunday 22 February 2026
About Us:
At Derbyshire Fire & Rescue Service, we’re more than an emergency service—we’re a team of over 900 dedicated people working together to make Derbyshire safer every day. Whether it’s responding to emergencies, preventing incidents before they happen, or supporting our frontline teams behind the scenes, every role here makes a real difference.
We’re proud to be one of the country’s top-performing fire and rescue services, recently rated ‘Good’ in 9 out of 11 areas by His Majesty’s Inspectorate of Constabulary and Fire & Rescue Services (HMICFRS). This recognition reflects the professionalism, progress, and dedication of our people. We continue to strive to be an outstanding Service and we know we have more to do.
About the Role:
The Transport Administrator will be part of a small established team, you will be responsible for leasing with drivers and third-party suppliers collating and issuing vehicle defect reports, along with updating the fleet management systems. The duties will also include dealing with queries from internal and external customers relating to transport issues.
You must possess effective communication and interpersonal skills, be self-motivated. You will also have a good understanding and knowledge of administration procedures/systems, as well as having a good level of IT literacy in Microsoft Office packages. An experience of transport fleet management systems would be an advantage.
There will be a requirement for some travel for which a pool car will be provided.
Required Qualifications and Experience:
To be successful in this role, you will bring the following qualifications and experience:
- Good standard of general education including Maths and English at Grades C or 9 and above, or equivalent
- NVQ Level 2 in a Business or Administration subject (this is a desirable qualification and equivalent qualifications will be considered)
- MS Office packages, including Word, Excel &Teams etc
- Working with Transport Fleet Management Systems
What We Offer in Return:
We believe in rewarding our people with more than just a salary. Here’s what you can expect when you join us:
- Flexible working hours.
- Agile working (60% office based).
- Family friendly policies.
- Annual Leave entitlement of 25 days, increasing to 30 days after 5 years’ service.
- Free, secure on-site car parking.
- Health & wellbeing services, including free access to gyms at Derbyshire Fire & Rescue Service locations.
- Employee discount scheme (Boost) and eligibility to apply for Blue Light Card.
- Employee support networks.
- Enhanced Maternity Pay (subject to meeting eligibility criteria).
- Occupational Sick Pay subject to length of service, increasing up to 6 months’ full & 6 months’ half after 5 years’ service.
- Ongoing training and development opportunities.
- Eligibility to join the Local Government Pension Scheme with generous employer contributions.
- Eligibility to join Additional Voluntary Contributions (AVC) offering highly beneficial tax advantages.
To Apply
If you feel you are a suitable candidate and would like to work for Derbyshire Fire and Rescue Service, please click apply to be redirected to our website to complete your application.
The closing date for completed applications is midnight on Sunday 22 February 2026.
Interviews will be held in the week commencing 16 March 2026.
We are a Disability Confident employer committed to equality and fairness at work. Applications are encouraged from all diverse communities. Under the Disability Confident scheme, we will offer an interview to a fair and proportionate number of applicants with a disability that meet the essential criteria for the role.
Derbyshire Fire and Rescue Service’s recruitment and selection procedures reflect our commitment to safeguarding and promoting the welfare of Adults, Children and Young People. All staff are expected to share this commitment.
Police security vetting procedures at the appropriate level will be requested for the successful applicant. Please note that, due to the nature of security checks undertaken, applicants must have 3 years continuous residency in the UK up to the date of the application and Home Office approval for indefinite leave to remain within the UK
