A new opportunity for a Commercial Assistant role has arisen in Crest Nicholson's South Division based out of their Addlestone division.
As Commercial Assistant part of your responsibility will be to deliver efficient, customer focused, professional administration support to the Commercial department with particular emphasis on the payment of sub-contractors and suppliers
Duties As Below:
Setup, Account Management, Payment Processing, Support, Documentation, Compliance and Meetings
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Managing new supplier/subcontractor set ups, collating documents, issuing Framework Agreements and updating expired documents.
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Managing some Subcontractor accounts directly.
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Take the lead role regarding frameworks for new Subbies & Suppliers.
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Have an eye for detail to proofread all documents & ensure consistency & accuracy in documentation (ensuring that all agreements have beginning & end dates & comply with all corporate guidelines).
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Raising subcontractor and supplier orders and submitting invoices/applications for payment and supporting the Input Clerk with release of the payment runs.
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Working closely with Surveyors to ensure all payments are dealt with promptly and ensure that sites can function fully.
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Paying subcontractors.
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Raising BACS/Faster Payment Requests.
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Assist with all Finance queries i.e. Refunds, VAT queries.
Administrative Support, Communication and Coordination
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Dealing with queries via telephone and email for the department.
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Develop & maintain professional, effective working relationships with suppliers, subcontractors & internal / external personnel.
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Manage the telephone list for the department with changes and site allocations. Starters and Leavers dealt with by Executive Assistant
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Manage departmental calendar meetings along with the set business calendar meetings including invites, changes and meeting rooms. Ensure meeting rooms are ready for meetings
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Administrative support to the Commercial Director and Team.
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Diary management for Commercial Director.
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Scheduling diary invites such as the monthly Cost Reviews, Payment Run Timetable, Expenses Timetable.
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Assist with the collating of the Commercial Director’s board papers for the monthly Board Meetings.
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Manage the Teams holiday, sickness and other absence for Commercial Director. Bringing to the attention of the E.A. any long-term absences.
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Maintain filing systems and archiving. Liaise with Executive Assistant for archiving.
Essential Qualifications/Attributes
We are looking for people to join our Company who can demonstrate, preferably all of the below:
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Organisational/Administration background.
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IT literate including MS Word, Excel and Outlook (COINS system preferred).
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Worked in a team environment ideally within Commercial or Finance
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Ability to work under pressure and to deadlines.
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Team working.
The Company
Crest Nicholson is a leading developer of quality homes and thriving, sustainable communities.
We create great places for our customers to live, selecting desirable locations for our developments and taking a holistic approach to the design of our homes and their surroundings.
Attractive placemaking helps us deliver appealing and well-connected communities where people and nature can thrive.
As an employer of choice, we offer an extensive range of benefits, to include:
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Competitive Salary
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Company Bonus Scheme
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Private pension
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25 days' annual leave
We are an inclusive employer; the Company will consider flexible working requests for all roles.
We seek to be an ethical and progressive employer which encourages a culture of openness, creativity and continuous professional development and which rewards the effectiveness and loyalty of our employees as an equal opportunities employer. If you are applying to work at Crest Nicholson, we will ask you to supply us with sufficient personal information to help us process your application. To learn more about what personal information we will need to process and why, please refer to our recruitment privacy notice which can be found on the Crest Nicholson website under ‘Recruitment Privacy Policy
