Office Administrator / Pastoral Support Officer
Bedfordshire
£13p/h
Monday to Friday 8am-4pm
Immediate start - ongoing temp role
**Must hold an Enhanced DBS
Attendance and Punctuality
Support the House Office in monitoring student attendance and punctuality
Maintain regular communication with the Attendance Officer regarding student attendance
Liaise with the Attendance Officer regarding parental contact and undertake attendance duties in their absence
Provide the Senior Tutor with regular attendance data for the House
Inform the Senior Tutor, Attendance Officer, and Safeguarding Team of students causing attendance concern
Assist with the preparation and distribution of attendance letters and ensure copies are filed appropriately
Identify and report patterns of absence or lateness to the Senior Tutor
Monitor lateness and coordinate lunchtime detentions in collaboration with the Senior Tutor
Support students and parents to improve attendance through Student Support Plans
Ensure Fire Registers are available and delivered during fire drillsAdministrative and Clerical Support
Provide general clerical support including filing, word processing, record keeping, and managing telephone messages
Create, manage, and maintain confidential student records
Issue letters to parents on behalf of the Senior Tutor to support behaviour and dress standards
Produce achievement certificates and related documentation
Monitor supplies and place orders for equipment as required
Support fundraising activities and maintain the House Charities board
Assist with the organisation of House activities, events, assemblies, and rewards systems
Coordinate House rewards and sanctions
Support induction of new students joining mid-academic year
Assist with the administration of parents' evenings, including appointment bookings and follow-upSafeguarding and Student Welfare
Support the Lead Designated Safeguarding Lead (DSL) and Single Point of Contact (SPOC) with safeguarding and welfare matters
Attend re-admittance meetings for excluded students
Implement the school policy for emergency withdrawal of students from lessons when required
Follow up behavioural incidents, including gathering witness statements and speaking with students
Collate work for students in isolation or on long-term absence
Coordinate mentoring, counselling, and additional student support services
Develop supportive mentoring relationships with students requiring additional pastoral careLiaison with Parents
Act as the first point of contact for parental enquiries and concerns relating to pastoral care
Resolve routine issues and escalate significant concerns to appropriate staff
Maintain positive and professional relationships with parents and carers
Contact parents regarding attendance, behaviour, or welfare concerns as necessaryExternal Agencies
Liaise with external agencies to support student welfare, including:
Secondary Support Services
Youth Service
School Nurse
Social Services
Police
Charitable organisations
Attend regular multi-agency meetings to support student needs effectivelySchool Events and Community
Attend and support New Intake Evenings and School Open Evenings
Assist in building a strong House identity, ethos, and sense of belongingAdditional Information
A First Aid certificate would be desirable but is not essentialOffice Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
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