Accounts / Office Administrator | Wn3 | Permanent
£27,000–£30,000 DOE
Monday to Thursday: 8:30 AM – 5:00 PM | Friday: 8:30 AM – 4:00 PM
KPI Recruiting are proud to be supporting a well-established and growing business who are seeking an experienced Accounts / Office Administrator to join their team on a full-time, permanent basis. This is a varied and hands-on role supporting the smooth day-to-day running of the office, accounts, payroll, and administration functions.
Key Responsibilities:
Acting as the first point of contact for customer enquiries via phone and email
Processing customer sales orders on Sage 50, checking stock levels and providing accurate lead times
Liaising with Production to ensure timely order fulfilment
Raising sales invoices including carriage charges once goods are shipped
Arranging daily courier collections (DPD, TNT, FedEx, DHL, UPS)
Maintaining and updating customer records and order tracking systems
Supporting the wider sales and administration team with ad hoc duties
Accounts & Finance Duties:
Accounts payable: processing supplier invoices on Sage 50, matching to deliveries, coding, and reconciling supplier statements
Managing invoice queries and processing month-end payment runs
Bank and credit card reconciliations
Month-end and year-end close
VAT returns
Research & Development tax calculations
ISO 9001 certification compliance
Payroll & Pension Responsibilities:
Monthly payroll processing using Sage 50 Payroll
Entering timesheets, SSP, SMP, HMRC submissions, and posting journals
Handling payroll and pension queries from employees
Pension auto-enrolment, joiners, leavers, and payment processing
General Administration:
Filing and document management
Providing cover for other office duties as required
Supporting a flexible and collaborative small-team environment
Skills & Experience:
Minimum 3 years’ experience using Sage Line 50 Accounts or similar
Minimum 1 year’s experience using Sage 50 Payroll or equivalent
Strong organisational and multitasking skills
Excellent written and verbal communication skills
Self-motivated, reliable, punctual, and able to maintain confidentiality
Experience managing a varied workload in a small team environment
Knowledge of customs declarations (Europe, USA, Rest of World) desirable but not essential – full training provided
Qualifications:
GCSEs A–C or equivalent
AAT qualification or studying towards (QBE considered)
Confident user of MS Word, Excel, and Outlook
Benefits Include:
28 days holiday including bank holidays (increasing by 1 day every 2 years up to 7 additional days)
Free on-site parking
Job Type: Full-time
Work Location: In person
Please note: Only applicants with the required Sage and payroll experience will be considered.
APPLY NOW! or contact the Commercial Team on (phone number removed) /
Please note that due to the high volume of applications we receive, only those successfully shortlisted for the role will be personally contacted
INDCOM