Your Role
The Property Operations Administrator works closely with the Property Manager to support the comprehensive management and maintenance of Digital Realty’s Non-White Space areas including non-DC buildings and Digital Realty owned office spaces and supports the Site Operations team with various administrative tasks. This role involves providing crucial administrative and organizational assistance to ensure the seamless daily operations of sites, office buildings and exterior surfaces. The Property Operations Administrator plays a key role in implementing Digital Realty standards, policies, and procedures within their designated property or portfolio.
What you'll do
Vendor Contract Administration
Maintain organized contract tracking for detailed lists and centralized database
Ensure accurate and up-to-date records for easy retrieval
Collaborate with Property Manager to address deviations promptly
Assist in monitoring vendor contract compliance with Global standards
Collaborate in managing Vendor KPIs for Non-White Space
Operational Support
Assist the Property Manager in the management of Digital Realty’s Non-White Space areas including non-DC buildings and Digital Realty owned office spaces.
Provide administrative oversight for purchase orders of Site Operations, receipting, and invoicing.
Liaise with finance, providing input to ensure accuracy and compliance in financial transactions.
Assist in ensuring the effective management of the purchase order process for vendors.
Support in overseeing and coordinating the purchase of all office goods and services.
Organize site access as required including vendors, contractors, third party suppliers etc
Document Management
Ensure proper documentation of all vendor contracts, COIs, and related communications.
Support the Property Manager in maintaining a well-organized and accessible filing system
What you'll need
Previous experience providing administrative support, preferably in a similar environment
Some key competencies:
Efficiently manage office tasks and utilize relevant software.
Effective Communication: Clear and concise communication with team members, vendors, and proprietors.
Organizational Skills: Prioritize tasks and maintain an organized work environment.
Attention to Detail: Ensure accuracy in reports, documentation, and data entry.
Customer Service: Professionally assist with internal and external customer queries and provide support.
Adaptability: Flexibility in handling changing priorities and tasks.
Team Collaboration: Collaborate effectively with colleagues and support team goals.
Basic Financial Understanding: Handle basic financial tasks and support budget-related activities.
Problem-Solving: Identify and propose practical solutions; escalate issues appropriately.
Initiative: Proactively approach tasks and take on additional responsibilities as needed.
A bit about us
Digital Realty brings companies and data together by delivering the full spectrum of data centre, colocation and interconnection solutions. PlatformDIGITAL®, the company’s global data centre platform, provides customers with a secure data meeting place and a proven Pervasive Datacenter Architecture (PDx®) solution methodology for powering innovation and efficiently managing Data Gravity challenges. Digital Realty gives its customers access to the connected data communities that matter to them with a global data centre footprint of 300+ facilities in 50+ metros across 25+ countries on six continents.
What we can offer you
Our rapidly evolving business sector offers the opportunity to be part of a courageous and passionate team who work together to understand and meet the changing needs of our global customers.
Join us and you’ll be part of a supportive and inclusive environment where you can bring your whole self to work. As part of our team, you’ll get to work with people from different business areas, challenge the way we do things and put your ideas into action. We’ll also give you plenty of development opportunities so you can build a rewarding and successful career with us.
Apply today, take charge of your career and grow your talents with us
