Senior Executive Assistant
Your career starts with Acosta Europe.
Job Title : Senior Executive Assistant
Location : Woking / Stoke / Remote
Salary : Competitive
About the Role
The Senior Executive Assistant provides high-level, proactive and confidential support to the President. The role ensures the smooth operation of executive activities, supports board-level governance, and may provide line management to the administrative/office team. The Senior EA enables senior leaders to focus on strategic priorities by managing complex schedules, board processes, communications, and key projects.
Key Responsibilities
Executive Support
Manage complex and fast-moving calendars, resolving conflicts and using strong judgement to prioritise.
Proactively manage inboxes and correspondence, drafting replies and preparing briefing notes.
Prepare executive documents including board papers, presentations, reports, agendas, and minutes.
Organise Executive Leadership Meetings, Senior Leadership meetings, management offsites, and client or stakeholder meetings.
Coordinate travel, itineraries, accommodation, visas, expense processes and logistics as required.
Maintain confidentiality at all times, handling highly sensitive information with discretion.
Exercise sound judgement when engaging with internal and external stakeholders on behalf of the Board and President.
Board & Governance Support
Coordinate the timely production, formatting and distribution of papers, briefs and notes.
Ensure meetings comply with internal governance and procedural requirements.
Liaise closely with key senior stakeholders.
Manage action logs, ensuring follow-up with owners and monitoring progress.
Project & Operational Support
Support with key business initiatives and cross-functional projects, coordinating activities and tracking timelines.
Conduct research, collate data, and maintain accurate records and documentation.
Produce briefing materials for external meetings, visits, or events.
Organise internal or external events, leadership workshops, and strategic planning sessions.
Team Leadership (where applicable)
Line manage administrative support roles (EA/Office Administrator).
Support appraisals, workload allocation, record keeping, and development planning.
Lead improvements to administrative processes, systems, and cost-efficiency initiatives.
Personal Attributes
Emotionally intelligent and resilient.
Highly proactive, adaptable, and solutions-focused.
Able to work independently with minimal supervision.
Calm under pressure, flexible with changing priorities.
Professional, confident and a positive ambassador for the business.
Essential Knowledge & Skills
Significant experience supporting senior executives (minimum 5 years at senior EA/PA level).
Demonstrable experience managing board-level administration, board packs, and governance processes.
Advanced skills in Outlook, MS Office, and presentation creation.
Exceptional organisational skills with the ability to manage competing priorities.
Strong written and verbal communication with the ability to influence and build relationships across all levels.
Ability to handle confidential information with absolute discretion.
Strong problem-solving ability; proactive forward planner.
High level of attention to detail and accuracy.
Highly Desirable Experience
Experience supporting a President or senior leadership in a complex or fast-moving environment.
Experience managing small teams or administrative functions.
Degree-level education or equivalent professional experience.
What We Offer
At Acosta Europe, we believe in investing in our people. You'll enjoy a supportive and forward-thinking work environment, ongoing development opportunities, and the chance to make a tangible impact across our growing business.
JOIN THE TEAM
Got what it takes?
In your application we want to see your personal style - what makes you tick and why you think your next opportunity is here with us
