TEAM ASSISTANT
Our clients' Global Markets Division is seeking a Team Assistant to provide high-level administrative support in a high-pressure, client-focused and exceptionally fast-paced environment. This role requires proactive, motivated and organised individuals with strong teamwork skills and the ability to manage competing priorities. The division recruits highly competent, energetic assistants able to hit the ground running with a strong work ethic
TEAM ASSISTANT ROLE:
Managing extensive calendars for large teams, including MD and Partner-level
Coordinating and scheduling meetings, conference calls, Zooms and video conferences
Handling a high volume of phone calls and emails, relaying information in a timely manner
Coordinating room bookings for internal and external meetings across multiple locations
Coordinating international and domestic travel arrangements, including visas, flights, accommodation and car bookings
Implementing divisional policies and providing guidance to team members
Processing and preparing expenses in a timely manner
Taking on ad hoc tasks while maintaining workflow
Supporting teams with day-to-day issues, needs and queries
Providing phone and holiday coverage for colleagues as required TEAM ASSISTANT ESSENTIALS:
Having 2–3 years’ experience as an assistant, ideally within financial services
Using Microsoft Word, Excel and Outlook to a strong standard
Prioritising a variety of competing and time-sensitive tasks
Demonstrating dependability and high attention to detail while multitasking effectively
Communicating consistently and professionally in person, on the phone and by email to senior executives
Collaborating as a strong team player and performing well under pressure in a changing environment
Adapting flexibly to support across multiple teams
Being resourceful and using own initiative in solving issues
Maintaining a proactive approach to diary and workload management
Exercising discretion when handling confidential business matters
Demonstrating a positive and approachable demeanour with a can-do attitude If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.
At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation
