Firearm & Asset Control Officer (Durban)
Date: 2022/11/14
Reference Number: DBNFACO
Description
2 x Firearm & Assets Control Officer (Durban Logistics)
Key Performance Areas (KPAs)
- Issue correct firearms, ammunition and assets (i.e., but not limited to, Radios, Access/Site keys and tags, Track & Trace mobile devices, etc.)
- Validate if the person receiving the equipment in the Gunvault is an SBV employee
- Verify that staff complete the firearm register correctly during handover process
- Authenticate all firearms, ammunition and equipment that are issued, matches to the relevant permit/s
- Update the centre firearms register accordingly, where applicable
- Reconcile firearms, ammunition and equipment that were issued to the employees to that which has been received back from employees
Minimize Risk
- Comply with and adhere to company and legislative rules & regulations relating to firearms and safety within the Gun vault area
- Manage firearm vault keys during shifts and sign key in at the end of the shift
- Adhere to agreed SOPs before issuing out any firearms
- Verify that the employee/s being issued with a firearm/s are in possession of a valid competency certificate for the specific category of firearm/s and are registered with PSIRA on a daily basis
- Control all access to the gun vault
- Confirm that all assets are handed in before releasing employees from their duty on the relevant system
- Maintain accurate and complete registers, permits and paperwork
- Adhere to the Firearms Control Act 60 (No 60 of 2000), the Firearms Regulations 2004 and Regulation 21
- Tag, store and report on broken/faulty firearms received as per firearms policy
- Inspect firearms and ammunition on a weekly basis in order to ensure that firearms are clean, in working condition and serial numbers are visible and correct
- Provide a detailed record of all firearm related incidents in the Occurrence Book (OB)
- Control stock in order to validate that all company firearms, ammunition and equipment is accounted for
- Balance & reconcile all assets received to what was issued before booking in the Vault Keys
- Conduct thorough hand-over from one Vault Officer to another
- Complete and submit dually signed asset balancing documents to management
Manage Administrative Functions
- Conduct monthly stock inventory and reconcile with previous month
- File all records for audit purposes
- Obtain quotations and place orders for new stock in accordance with company policy
- Collate sizes and forward to the CIT Legislative Manager, receiving and dispatching all uniforms to employees as and when required
- Assist with control room officer duties when required
Management of Applicable System
- Administer and manage the applicable system
- Log system faults with SBV Service Desk and notify Legislative office of fault/s
- Obtain relevant authorisation and reference numbers if manual processes are to be followed
- Load new employees and assets accurately on to the system
- Identify imminent (120 days) expiry of staff firearm competency certificates and issue reminder letters within an appropriate time frame
- Liaise with local South African Police Service Station Designated Firearms Officer in terms of employee firearm competencies (obtaining printouts and verifications)
Live the Organisation Culture
- Live the department’s values while inspiring confidence and generating excitement, enthusiasm and commitment towards the mission
Provide Leadership
- Create a winning culture and high morale
- Act as a change champion in periods of change to ensure continuity to operations
Requirements
- 3 years CIT experience with knowledge on firearm and competency processes
Special Training or Requirements
- Factt training
- Grade C PSIRA Registration
- Firearms Competency Certificate in Handgun and Rifle categories
- Intermediate MS Word, Excel and Outlook
Behavioural Competencies Required
- Verbal, Non-verbal and Written Communication Skills
- Logical Thinking and Judgment Ability
- Relationship and Alliance Building Skills/Social Intelligence
- Corporate Governance
- Risk Management
- Anticipation and Intuition
- Time Management
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