Sustaining Capex Project Planner

Apply locations Durban

Time type: Full time

Posted on: Posted 2 Days Ago

Time left to apply: End Date: December 18, 2024 (4 days left to apply)

Job requisition ID: R0014187

Start your career as a Sustaining Capex Project Planner at Vopak and contribute to social themes such as energy security and energy transition. We offer you a working environment that is safe and pleasant and where equality, diversity, and satisfaction are of paramount importance.

As a Sustaining Capex Project Planner, you will build together with all your colleagues in South Africa on our ambition to be the best in Port at leading locations. Vopak South Africa is a growing company and major investments have been made. As a Sustaining Capex Project Planner, you will join our motivated team to optimize the use of the infrastructure and contribute to a culture of being proud to work for this growing company.

Ready to develop yourself and make a positive impact? Improve the world and start as a Sustaining Capex Project Planner at Vopak.

What will you do as a Sustaining Capex Project Planner?

The Sustaining Capex Project Planner is responsible for meticulously crafting and managing project schedules, resource allocation, and timelines to ensure the completion of projects. They are responsible for coordinating tasks, optimizing resource usage, and mitigating potential delays.

They will be responsible for creating the baseline schedule, re-baseline schedules, commodity graphs, reports, and performance curves. The Project Planner will report to the Sustaining Capex Project Portfolio Manager. The role may also be required to report on Growth Projects where required.

What do we offer you?

A market-based salary that is commensurate with your knowledge & experience, coupled with attractive bonuses
Relevant and competitively placed allowances
Various growth & developmental opportunities
Disability & Risk Insurance that is fully subsidized by the company
Group Medical Aid where Vopak pays 50% of the nominal costs
Excellent Retirement Scheme funding through our Group scheme retirement fund
Wellness Agenda that authentically connects and cares for our people and promotes work/life balance
Great working environment & a diverse and inclusive culture

What do we expect from you as a Sustaining Capex Project Planner?

Minimum requirements of National Diploma in Engineering, Project Management, Construction Management, or a related field.
Software Proficiency required: Advanced skills in Primavera P6 (essential) and MS Projects (advantageous)
Understanding of EVM
Minimum of 5-7 years in project planning, preferably within the construction/petrochemical industry, with exposure to EPCM capital projects.
Strong understanding of project planning best practices, maintenance planning, and capital project management.
Sound Technical capability and understanding
Hands-on Experience with Contractor Management
Knowledge of QC Procedures
Knowledge of Mechanical Systems

Skills & Competency Requirements

Technical skills:

Project scheduling and planning: Creating and managing project schedules, Gantt charts, and work breakdown structures (WBS).
Risk management: Identifying, assessing, and mitigating project risks.
Cost estimation and budgeting: Developing and managing project budgets.
Resource allocation: Assigning resources effectively to project tasks.
Project management software: Proficiency in tools like Primavera P6, Microsoft Project, or Jira.

Soft skills:

Communication: Excellent written and verbal communication for clear reporting and stakeholder management.
Problem-solving: Analytical and critical thinking to overcome project challenges.
Organization and time management: Handling multiple tasks and deadlines effectively.
Teamwork and collaboration: Working effectively with diverse teams.
Leadership: Motivating and guiding project team members.

Additional Requirements:

Knowledge of relevant legislation: Familiarity with South African regulations and standards related to the specific industry.

Behavioral Competencies:

Assertive
Persuasive
Energetic
Self-motivated
Interpersonal skills
Self-Leadership skills
Ability to work under pressure & meet deadlines

What can you expect from your employee experience?

You are going to experience that we care & dare: We are empathetic. We know when to lead and know when to let others lead. We attract, grow and coach future leaders.

We aim to communicate in a clear & authentic way. We solicit feedback, ask and listen, learn and unlearn.

You will grow with your team: Whatever our role, we support business, in a thoughtful way, to create value for our teams and our clients. We embrace new ways of working applying digitalization to provide solutions.

We lead the We: We have a passion for winning and growing as a team. We inspire people to deliver a joint performance. We create an inclusive environment where different thoughts, generations, cultures, and experiences are valued and encouraged.

Your core responsibilities are:

Project Scheduling and Planning

Prepare an initial overall annual Sustaining Capex Portfolio execution plan for Lesedi and Durban terminals for the next calendar period to understand projects which can be executed within the available technical and project management resources and will be used as Sustaining Capex Portfolio baseline;
Analyse various facets of project work and progress updates for completing the work in line with the baseline schedule;
Collaboratively develop and maintain the Sustaining Capex Project Master schedule;
Align baseline scheduling with inputs from the 8-week look-ahead plan;
Layout, generate, and distribute schedule reports to internal and external personnel;
Prepares and analyses critical path, resource loaded schedule and recommend solutions;
Promote early corrective action to meet a project’s schedule and budget;
Participate in large project reviews and other projects as designated;
Support Project Managers with scheduling all project related engineering work packages;
Work closely with Procurement and include all procurement work processes into the schedule for each project;
Improve scheduling processes to support the above mentioned.

Monthly Reporting

Internal project reporting and administration. Analyse site progress reports from Project Planners and Site Management to minimize all Risks.
Be prepared to discuss project quality, client and team satisfaction, and project success during regularly scheduled and ad hoc project review meetings with the Project Managers.
Track and report weekly on percentage complete, budget burn, earned value, slippage, project effort and duration to complete and other key project reports.

Resource Management

Determine project roles of team members based on project requirements, timeframes and budget.
When necessary work with external contractors in addition to internal resources.
Review resource skill sets (competencies) required for the project based on project specifications and requirements according to the contract.
Determine resource requirements (including staffing, software, hardware, and Facilities) of projects, based on project specifications.
Manage contract Project Planners and Junior Planners.

Project Control

Manage scope creep through client change orders, internal change orders, phased delivery or other methods to ensure projects deliver on timeline, scope, and budget.
Evaluate all key project deliverables, as well as final product to ensure traceability of requirements, high quality and client acceptance.
Responsible for formal sign off on all project baseline programmed.
Identify, track, manage and mitigate risk on specific client engagements. Escalate these issues when necessary to ensure minimal impact to quality, budget, and timeline.
Where project control is in jeopardy, create contingency plans with appropriate input from key team members and implement / Review a revised project schedule, scope or budget.

Project Communication

Work with Manager Projects to ensure clients achieve an understanding of expectations, deliverables, dependencies, risks, progress and the bright works development process.
If needed, create customized reporting for the client or team.
Use sound judgment in all project communication and ensure that key stakeholders including the Team, client and management are apprised of project activities.

3YMP Planning and Budget Cycle Preparation

Planning and Development of Annual Budget Cycle preparation.
Prepare and implement the Annual Budget Schedule.
Input to Annual planning in preparation with Budget Gate Review.
Tracking and updating critical deliverables as input during the Budget Cycle.

Want to start as a Sustaining Capex Project Planner at Vopak?

Are you ready to share your vision and contribute to Vopak South Africa? Then start as a Sustaining Capex Project Planner and apply now!

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