Vacancy Notice: Executive Administrator for Sales Director

Position: Executive Administrator

Location: Durban Office

Reporting To: Sales Director

Company: First Group Management

Email Applications To:

Commencement Date: ASAP

Job Description:

First Group Management is seeking an experienced and highly skilled Executive Administrator to provide comprehensive support to our Sales Director. This role is crucial for managing executive office operations and demands a proactive, detail-oriented individual who thrives in a fast-paced environment.

Key Responsibilities:

Executive Support: Manage and maintain the Sales Director's schedule, including appointments and meetings. Handle correspondence, including emails, phone calls, and written communication on behalf of the Sales Director. Prepare and review documents, reports, and presentations for the Sales Director.
Office Management: Oversee the day-to-day operations of the executive office. Coordinate and organize office events, meetings, and conferences. Ensure the office environment is professional and well-organized.
Communication: Act as a liaison between the Sales Director and other employees, clients, and stakeholders. Facilitate effective internal and external communication. Prepare and distribute meeting agendas, minutes, and follow-up actions.
Project Management: Assist in the planning and execution of special projects and initiatives. Track project progress and ensure deadlines are met.
Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality. Maintain discretion in all interactions and communications.

Key Skills:

Organizational Skills: Ability to manage multiple tasks and priorities efficiently.
Communication Skills: Excellent written and verbal communication skills.
Attention to Detail: High level of accuracy and attention to detail.
Problem-Solving Skills: Ability to anticipate issues and provide solutions.
Technical Proficiency: Advanced proficiency in Microsoft Office, particularly Excel.
Interpersonal Skills: Strong interpersonal skills with the ability to work well with diverse teams.
Time Management: Effective time management skills to meet deadlines.

Qualifications:

Bachelor’s degree in business administration or a related field (preferred).
Several years of experience in an administrative or executive support role.
Professional certifications in office management or executive assistance (optional but beneficial).
Advanced Excel is a must.

Application Process:

Candidates that meet the requirements should submit their CV to Please include a cover letter outlining your relevant experience and explaining why you would be an excellent fit for this role.

Job Type: Permanent

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Executive Administrative Assistant to Sales Director