DENBIGHSHIRE COUNTY COUNCIL are looking for an Administration Officer

Principal Accountabilities and Responsibilities :

Undertake reception and/or greeting duties, answering routine telephone and face to face enquiries; Provide routine clerical support e.g. photocopying, filing, faxing, emailing, completing routine forms; Maintain manual and computerised records/management information systems, following instruction, as deemed appropriate to level, experience and client database task grading; Undertake copy-typing and word-processing of routine documents and other IT based tasks under supervision; Sort and distribute mail; Attend and participate in relevant meetings as required; Assist in maintaining the office stationery supplies and keeping the stock room tidy; Organise meetings (including booking rooms, making travel / accommodation arrangements etc); Participate in training and other learning activities and performance development as required; Provide cover for colleagues on comparable grade during periods of absences due to holidays, sickness and other unforeseen events; Undertake other relevant duties as agreed by Line Manager.

Skills, Training and Experience :

General clerical/administrative work

Induction/basic skills

Good numeracy/literacy skills

Good understanding and ability to use relevant technology e.g. photocopier

Keyboard/computer skills

Participate in development and training opportunities

Work constructively as part of a team, understanding roles and responsibilities and your own position within these.

Ensure confidentiality, tact and diplomacy are maintained as appropriate.

The Person Specification sets out the skills, knowledge and experience that are considered to be necessary to carry out the duties of the post effectively. It will be used in the short-listing and interview process for this post. You should demonstrate on your application form how you meet these criteria.

EDUCATION & QUALIFICATIONS

5 GCSE, Grades A - C or equivalent to include Maths and English

NVQ level 2 or equivalent qualification or experience in relevant discipline

ECDL or equivalent or commitment to gain within 18 months of appointment Application form

Experience of working in an admin/clerical/finance environment

Experience of working within local government Application form/Interview

JOB RELATED KNOWLEDGE Very good IT skills to include word processing, spreadsheets and databases Note taking Knowledge of relevant polices/codes of practice & awareness of relevant legislation

PERSONAL QUALITIES Ability plan and prioritise the delivery of workload Good communication skills ;face to face, in writing, telephone and email Work constructively as part of a team Respects and maintains confidentiality at all times

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