UWC is a dynamic institution committed to excellence in learning, teaching, research, and innovation in a globally competitive environment, and the effective application of financial policies within the context of the Higher Education Sector.
Reporting to the Procurement Manager, the Procurement Officer implements and maintains system configuration and information components to support the efficiency and functionality of the procurement processes within the Finance Department. This role will involve maintaining and streamlining procurement data and system elements, ensuring compliance with policies, and optimizing processes and workflows to improve overall operational effectiveness. The Procurement Officer will play a key role in implementing best practices and utilizing technology to facilitate seamless procurement operations.
Responsibilities will include, but are not limited to, the following:
- Vendor Master Data Custodianship
- Business Partner System Data review and amendments or improvements
- Ensure the integrity, accuracy, and reliability of the vendor data
- Implement a process to regularly review and verify vendor master data for accuracy, reliability, and compliance
- Review of Procurement Requisitions for compliance with procurement policies by analyzing requests for accuracy and confirming that supplier selections meet quality standards
- General Procurement training and guidance to the UWC community
- Coordinate Supplier Development initiatives in line with the B-BBEE Scorecard
- Report Generation
- Review and amend system data and settings
- Communication to Internal and External Stakeholders
Minimum Requirements:
- Senior Certificate (Grade 12) and NQF Level 7 (Degree) or equivalent
- 3 years’ proven experience in the administration of Master Data and Vendor Management
- Effective organizing ability
- Excellent interpersonal, and verbal and written (including electronic platforms) communication skills
- Ability to work efficiently under pressure
- Good experience in Vendor Databases, product databases, ERP integration
- Knowledge of procurement processes including vetting and vendor selection, contracting, Master data files, bank verifications
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