Administrative Coordinator

Exceed Human Resource Consultants • Other • Paarl, Western Cape, South Africa • $50 - $200 / year • 6d ago

Reference: 10043 NB

Consultant: Nine Broodryk

Maintenance, Health and Safety and FSSC administration
Manage the administrative tasks related to maintenance, including procurement of consumables, managing day-to-day operational execution lists, and liaising with contractors.
Procurement and sourcing
Coordinate and manage the procurement of solvents, chemicals, and other materials necessary for various production processes. Ensure timely and cost-effective sourcing in alignment with company needs.
Operational support
Assist with the preparation and tracking of maintenance schedules, inventory management, and any administrative tasks required to support the production process, which also covers Health and Safety and FSSC functions.
Liaison and communication
Be the primary administrative point of contact between the production, maintenance, and other departments. Ensure clear communication and smooth coordination across departments.
Document control & reporting
Maintain accurate records and documentation related to maintenance activities, contractor work, and inventory. Prepare reports for the Production and Facilities Manager as needed.
Contractor coordination
Assist in managing relationships with contractors, ensuring that all work is completed according to schedule and within budget.

Exceptional administrative skills
Must possess advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organisational skills and attention to detail are essential.
Independent & proactive
Must be self-motivated, able to work independently, and take the initiative to manage tasks and responsibilities without requiring constant supervision.
Problem-solving & multi-tasking
Ability to juggle multiple tasks simultaneously and prioritise effectively to ensure deadlines are met and operational flow is maintained.
Communication skills
Fluency in both English and Afrikaans, with the ability to communicate effectively across departments and with external contractors.
Experience in a manufacturing environment (preferred)
Previous experience working in a production, maintenance, or facilities management environment is advantageous, though not required.
Attention to detail
Accuracy is key in managing maintenance schedules, procurement processes, and other administrative tasks.
Personal attributes
Must be a self-starter, confident in managing tasks, comfortable taking control, and possess a positive, 'can-do' attitude.

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