SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 99,600 employees, SGS operates a network of over 2,600 offices and laboratories around the world.
Job Description
To capture all invoices received from business departments and suppliers on the RT System.
Specific Responsibilities:
- Receive supplier invoices from supplier / business / ZA Payables box.
- Check and clear box with invoices daily, after capturing to RT then clear to archive box.
- Compile month end statements – loaded in P2P AP Statements share point folder for Kenya team to action.
- Ensure that all the invoices on the statement have been captured, follow up with supplier and business on any outstanding invoices.
- Resolve queries from business and Kenya team, communicate with suppliers regarding any hold invoices delaying payments.
- In collaboration with the Kenya team, clear the cash management report timeously.
- Upload all payments received from HR.
- Review the ageing to ensure that the HUB has paid the accounts on time. Resolve overdue accounts immediately.
- Review on a weekly basis the RT rejections and follow up with the relevant BPA.
- Address all month end queries from the relevant business units.
- Adhere to all quality and safety requirements of the SGS management system.
- Perform any other reasonable tasks as assigned by direct line manager.
- Systems include Oracle / (RT) Request Tracker - Capture System / Share Point
- Accuracy with capturing of invoice, checking that the company details and VAT are correct on invoice before loading on RT System
- Create paylist with the Kenya team for month end payments
Qualifications
Education
- Matric (Grade 12)
- Financial Management / Administrative qualification will be an advantage and/or proven years of account payable functions, knowledge, skills and experience sufficient to be recognized as a qualification through – Recognition of Prior Learning
- Proficient on MS Office, especially with MS Word, Outlook, PowerPoint and Excel programs
Experience
- Minimum of 3 years’ experience in an Accounts Payable function
- Excellent interpersonal skills and the ability to work with a variety of personalities
- Ability to consistently meet deadlines
- Ability to work both independently and as part of a team
- Superb organizational skills
- Ability to multi-task and handle several issues simultaneously
- Ability to maintain a positive and professional attitude when dealing with escalated issues
Additional Information
Required Skills
- Self-motivator
- Good verbal, written and communication skills
- Ability to multi-task
- Outstanding attention to detail
- Work must be done systematically and with the highest level of accuracy
- Organizational and record-keeping skills
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