Reference: 10036 AV
Consultant: Anneke Viviers
Job Description: Administrative support – provide general administrative and secretarial support.
- Preparing correspondence and presentation material, drafting emails and letters, prioritising documents and providing general assistance to the Chief Financial Officer.
- Providing general and administrative support to the Finance Department.
- Provide basic budget administrative support and manage the Chief Financial Officer’s expense claims.
- Manage information flow in a timely and accurate manner.
- Assume responsibility for secretarial support for the organisation’s Audit and risk committee (ARC) meetings and pursuant actions required.
- Provide donor proposals/applications with standard information and document management.
- Basic review of finance documents.
- Preparation of weekly receipts and compiling 18A certificates where required.
- Coordinate and manage the Chief Financial Officer’s calendar.
- Schedule meetings, appointments, and other activities to optimise the Chief Financial Officer’s time.
- Manage meetings with internal staff and external parties (e.g., Banking and investment parties, auditors, internal auditors, etc.) and take minutes of meetings.
- Stakeholder management.
- Maintain and build key relationships with internal and external stakeholders.
- People Growth: Demonstrate values and drive own development to ensure personal growth.
Qualifications: - This position requires a strong background in the administrative/secretarial field.
- A personal assistant or executive assistant diploma will be beneficial.
- Experience of at least two years as an executive personal assistant.
- Working experience in basic accounting will be beneficial.
- Working experience in project management environment and project administration.
- Good experience coordinating executive-level meetings.
- Excellent use of English and Afrikaans: oral and written for writing, copywriting and editing.
- Proficiency in MS Office, including Outlook and digital capabilities.
- Quality orientation with attention to detail for high levels of accuracy.
- Strong capability to multitask, organise, prioritise, and streamline tasks.
How to Apply: - Email your comprehensive CV to .
- If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
- We reserve the right to only conduct interviews with candidates of choice.
- Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.
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