We are currently seeking an experienced Purchase Ledger Manager to join an established group, with continued growth plans. As Purchase Ledger Manager you will pro-actively lead a team across a couple of companies within the group. The ideal candidate will possess full end to end knowledge of the purchase ledger function and proven leadership skills to ensure the team efficiently handle substantial volumes of supplier invoices, managing payments and queries and leading the Purchase Ledger Team. This permanent role offers a flexible working pattern with core hours and a maximum of 2 days working from home, after probation, if required.
Responsibilities:
- Manage PL processes effectively from invoice receipt to payment using different systems.
- Ensure accurate and timely processing of supplier invoices.
- Key stakeholder involvement in implementation and set up of controls over purchase ordering system and ongoing management of matching of supplier invoices to purchase orders
- Analyse and understand balances on supplier accounts.
- Reconcile key supplier statements of account on a monthly or quarterly basis.
- Monitors debit balances within the purchase ledger, maintaining quality control and ensuring timely payment allocation.
- Identify and ensure supplier queries are addressed effectively across the team, with support from other departments where needed.
- Ensure supplier accounts are set up and maintained correctly in the accounting systems.
- Ability to manage and oversee a high volume, shared inbox with supplier communications and queries.
- Effectively manage, lead and support purchase ledger staff.
- Month-End Processes involvement, collaborate on month-end tasks, including creditors ledger reconciliation, prepayments, accruals, and journal postings, working to strict deadlines.
- Set up payments using banking software and process payment runs.
- Analyse and post credit card receipts and expenses. Implementation and maintenance of virtual card policies and limits in accordance with approval from CFO and FC.
- Prepare and process bank postings.
- Assist with analysis requests related to year-end audits and tax computations.
- Provide up to date and relevant reporting to senior management
- Ensure compliance with company policies and relevant regulations. Implement and maintain strong internal controls.
- Assist, if necessary, with integration of new acquisitions into group purchase ledger systems
Person Spec
- Proactive approach to leading the purchase ledger function
- Comfortable dealing with internal and external stakeholders including operational staff and management, service providers, banking contacts and software support
- People management of team
