Job title : Financial Administration Specialist: Personnel Remuneration
Job Location : Other, Pretoria Deadline : January 02, 2025 Quick Recommended Links Qualification/s Requirements
- A Grade 12 coupled with a National Diploma (equivalent to NQF level 6) or a Bachelor’s degree (equivalent to NQF level 7) in any of the following disciplines: Financial Management or Management Accounting or Accounting;
- A minimum 2 years’ experience obtained in a Personnel Remuneration and Debtor Management environment; and
- In-depth knowledge and experience of the operations of PERSAL and BAS financial systems.?
Key Performance Areas
Support Processing of Department’s Payroll:
- Calculate payroll related transactions in alignment with the necessary supporting documentation;
- Capture transactions on the PERSAL/BAS financial systems, where applicable;
- Prepare monthly and annual management reports of the Department’s payroll for decision making purposes;
- Comply with relevant applications, statutes, regulations and departmental prescripts applicable to the Department’s payroll;
- Execute project related activities in accordance with the approved projects deliverables; and
- Distribute payroll reports to budget managers for certification and reconcile to eliminate discrepancies?.
Debtors Management:
- Identify, calculate, record and process amounts owed to the Department, and ensure that amounts owed are substantiated with necessary supporting documentation;
- Prepare monthly debtors reconciliations and distribute statements within allowable timeframes, whilst liaising with relevant stakeholders concerning the recovery or write-offs in lieu to the National Treasury;
- Prepare monthly management reports and/or supply such other information pertaining to debtor control/suspense accounts; and
- Continuously comply with all relevant and application statutes, regulations and departmental prescripts applicable to debtors’ management. Subsistence and Travel Claims.?
Subsistence and Travel Claims:
- Calculate, record and process amount payable to employees supported by the correct documentation;
- Prepare monthly management reports and supply such other information regarding subsistence and travel;
- Continuously comply with all relevant and application statutes, regulations and departmental prescripts applicable to subsistence and travel advance/ claims; and
- Execute project related activities in accordance with the approved projects deliverables. ?
Service Terminations (resignations and transfers):
- Obtain the required documents and process termination of service supported by verified Asset and Liability documentation;
- Identify amounts owed to/by the employee and ensure that such amount are properly supported, accurately calculated, repaid to the employee or received by the Department within the relevant prescripts; and
- Perform transactions in compliance with the relevant and application statutes, regulations and departmental prescripts.?
Deduct Tax Deductions of Service Providers/ Consultants:
- Obtain required documentation from service providers or consultants and complete and validate information; and
- Initiate calculations and record tax payable by service providers or consultants supported by required documentation prior to transfer to South African Revenue Service. ?
Monitor and ensure that amounts allocated to control/suspense accounts are cleared and reconciled on a timely basis:
- Engage institutions on the recovery and clearance amounts allocated to the suspense accounts;
- Prepare monthly reconciliations and on amounts allocated to control/ suspense accounts for clearance; and
- Prepare monthly and annual reports in compliance with information pertaining to control/ suspense accounts.
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