Purchasing and Asset Management Coordinator
Listing reference: track_001291
Listing status: Under Review
Apply by: 8 October 2024
Position summary
Job category: Stock Control
Location: Randburg
Contract: Permanent
EE position: Yes
Introduction
Tracker is seeking the services of a Purchasing and Asset Management Coordinator within the IT department; the incumbent will be responsible to execute IT purchasing and IT asset management responsibilities on behalf of the IT Infrastructure department.
Key Responsibilities
- Responsible for the purchasing of all IT Equipment for Tracker Connect.
- Ensure that Tracker procurement policies and procedures are adhered to.
- Gathering of supplier documentation for procurement to register the supplier.
- Maintain detailed records of all purchasing requests.
- Ensure that all purchasing requests are authorised by the relevant business unit budget owner.
- Maintain relationships with preferred suppliers.
- Sourcing of quotations as per the Tracker procurement policy and creation of PO’s.
- Ensure suppliers submit invoices and payments are done on time to avoid service disruption for non-payment.
- Assist finance with reconciling Technology supplier accounts as required.
- Review department cost centre financials for accuracy and report or address mispostings.
- Ensure that all equipment to be returned from users is captured on the asset management tool.
- Maintain and manage a warranty repair register indicating all Tracker owned equipment currently with suppliers for warranty repair.
- Maintain and manage an off-site repair register indicating all Tracker owned equipment currently with suppliers for out of warranty repair.
- Ensure in collaboration with finance that new assets purchased by Technology on behalf of Tracker are assigned to the correct business unit.
- Maintain a library of Tracker owned and licensed software.
- Maintain and manage a process for issuing and returning software to and from the Tracker software library.
- Maintain and manage a register of the software licenses owned by Tracker and the equipment that the software is installed on.
- Take part in the departmental monthly budget review with Finance.
- Work with department PA’s and regions to execute on Technology consumable requests from the business.
- Manage the asset disposal process in line with Tracker asset disposal policies and procedures.
- Manage the storage, purchasing and issuing of any spares held in stock, including routine stock takes.
- Manage the department asset register and notify finance of changes as required.
- Manage the issuing of equipment to department staff and ensuring that issued equipment is returned on employment termination.
- Manage the Fire sale of old IT equipment and update the asset management tool accordingly.
- Keep the asset management data updated with accurate asset details including the purchase price.
Minimum Requirements
- Senior Certificate (Matric Certificate or similar qualification).
- Minimum 2 years' experience working in a financial (procurement/creditors) environment.
- Computer Literate (Ms Office and Outlook).
- Fixed Assets management and Inventory management experience an advantage.
- Experience with Willow system, Firebird, Accounts Payable and Fixed Assets modules an advantage.
- Experience in designing and implementing processes an advantage.
- Customer Service Orientation.
- Logical Thinking and Judgment Ability.
- Relationship Building Skills.
- Good Communication Skills.
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