Job Description:
Are you an experienced professional with a passion for providing high-level executive support? A leading organization is seeking a skilled Executive Assistant to work closely with the CEO, offering administrative, secretarial, and operational support with the utmost confidentiality and professionalism.
Key Responsibilities:
- Administrative Support
- Manage the purchasing authorization process, travel arrangements (local and international), and Forex for international travel.
- Handle ad hoc personal bookings for the CEO.
- Contribute to the development and implementation of organizational administrative policies and standards.
- Secretarial Duties
- Communicate CEO directives to executives, managers, and other stakeholders.
- Screen calls, visitors, mail, and emails while maintaining organized records, calendars, and diaries.
- Coordinate meetings, prepare presentations, take minutes, and manage the CEO’s expense claims.
- Insurance Management
- Oversee the company’s vehicle insurance portfolio, handle claims, and arrange marine/transit cover when necessary.
- Imports and Forex Management
- Ensure accurate processing of import documentation and manage Forex payments.
- Work with finance to forecast cash flow for large purchases and book FECs accordingly.
- Event Planning
- Organize and manage internal and external events, including company Indabas.
- Self-Development
- Assess personal strengths and weaknesses, and pursue actions for professional growth.
Requirements:
- Education: Diploma in Legal Secretarial or Paralegal Studies.
- Experience: Minimum of 5 years in a related role.
- Technical Proficiency: Advanced knowledge of Microsoft Office Suite, office practices, and import processing.
Key Competencies:
- Strong organizational and administrative skills.
- Excellent communication skills in English and Afrikaans.
- High emotional intelligence, problem-solving ability, and attention to detail.
- Business acumen and creativity.
Additional Responsibilities:
- Oversee company credit card usage.
- Maintain transparent and responsive communication across all levels of the organization.
Why Join Us?
This is a unique opportunity to be at the heart of decision-making and operations in a leading organization, offering a challenging and rewarding career path.
How to Apply:
Submit the following documents in one PDF :
- Detailed CV
- Cover letter outlining your suitability for the role
- Copies of relevant qualifications
Applications should be sent to . Incomplete submissions will not be considered.
Only shortlisted candidates will be contacted. The recruiter reserves the right not to make an appointment.
If you thrive in a fast-paced, high-responsibility environment, we encourage you to apply and contribute to the success of this dynamic team!
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