Main Job Functions:
Analyse supplier invoices to ensure accuracy of capturing
- Check all invoices are correctly captured and tracked to jobs.
- Randomly check supplier invoices to job and ensure costings are balanced.
- Ensure invoice has POD and RO number.
- Ensure that there is a signed purchase order and POD attached to the invoice.
- Ensure completeness of the tax invoice for VAT criteria if a registered VAT vendor (including physical address of company and supplier, VAT number of company and supplier).
- The wording “Tax Invoice” should appear on the invoice, alternatively sate “15% VAT included”
- Reconcile supplier statement back to ageing.
- Ensure supplier statement has been received.
- Print out age analysis from ACUMATICA.
- Reconcile supplier statement back to age analysis.
- Analyse queries on supplier statement and RIS Ageing.
- Follow up on outstanding invoices.
- Update payment spreadsheet.
- Submit to FM for authorisation.
- Submit to HO for payment once authorised.
- Analyse bank statement and insert paid date on schedule.
- Accurate filing of creditors documentation.
- Email remittance to supplier to ensure accurate allocations.
- Assist with capturing, analysing and reconciling Sundry creditors.
Job Requirements:
- 2 – 3 Years Creditors Clerk Experience
- Matric with accounting or maths
- Salesforce & TMS Teamwork – Not Advanced, An advantage
- Microsoft – Intermediate
- ACUMATICA
- Fast paced environment and must work well under pressure.
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