Industry: Scientific, Research & Development
Location: Randburg
Contract: Permanent
Remuneration: Market Related
EE position: Yes
Introduction
Mintek has an exciting career opportunity for a Project Admin. The candidate will be responsible for providing Projects Financial Administrative Support to Mintek Clusters. All suitably qualified and experienced candidates are invited to apply.
KEY PERFORMANCE INDICATORS:
- Registration, revision, and closure of projects according to approved Project Establishment Forms.
- Analyse and produce weekly IFS and Excel Financial reports of project expenditure vs. budget and circulate to the Heads.
- Ensure all revenue and expenditure is processed to the correct GL accounts and investigate incorrect postings.
- Monitor expenditure vs. budget and advise Management and Chief Investigators of projects nearing/exceeded budget.
- Perform monthly period-end procedures and related analytical functions.
- Liaise with SBU accountant regarding journals and project queries.
- Synchronise project administration across productive SBUs through communication with other Admin Officers.
- Liaise with Buyers and assist CIs regarding quotes for purchasing on projects.
- Follow up with Buyers and Suppliers on Purchase Orders and delivery of goods ordered.
- Provide IFS project reports to CIs and staff when required.
- Liaise and co-ordinate with auditors and SBU managers.
- Perform IFS Financial Project Billing Process
- Enter proposals and sales orders on IFS ensuring client details & billing plan is correct.
- Monitor billing plan and adjust as required based on CI feedback.
- Issue invoices after confirmation from CIs.
- Follow up with client financial departments.
- Prepare & Control of SBU Cost Elements and Budgets
- Assist Executive Managers and Heads with budget planning.
- Provide financial input to divisions with annual budgeting and regular forecasting for divisional running costs.
- Control and monitor actual expenditure relating to CAPEX against budgeted CAPEX targets.
- Assist with business improvement and cost reduction initiatives within the division.
- Administer Project Labour Booking Process
- Ensure staff enter timesheets on a weekly basis.
- Check & approve weekly billable time.
- Produce weekly Excel reports of time booked to projects for Management and CI checking.
- Facilitate reversal and correction of incorrectly booked time.
- Monitor and resolve time booking errors in COFC and CN30 accounts.
- Execute and ensure Science Vote invoicing is done on time.
- Check time booked to the project budgets before time is approved.
Minimum Requirements:
- B Tech Finance or Accounting or B degree in Finance or Accounting.
- 5 years Projects Administrative experience or in a similar role.
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