Key Accountabilities / Principal Responsibilities
- BID AND TENDER LIFECYCLE MANAGEMENT
Lead and coordinate the entire bid process, from opportunity identification to successful submission and award.
Develop and maintain bid templates, response libraries, and a structured bid lifecycle process to ensure high-quality submissions.
Evaluate bid opportunities, conduct risk assessments, and align bids with strategic objectives and compliance requirements.
Collaborate with subject matter experts to gather technical and commercial inputs, ensuring that all bid components align with customer requirements.
Review and validate pricing strategies in partnership with the finance team, maintaining consistency and accuracy in bid documentation. - PROJECT HANDOVER AND CLOSE-OUT
Oversee the transition from successful bids to project implementation, coordinating closely with operations and project teams to ensure seamless handovers.
Establish and maintain project schedules, milestones, and deliverables, facilitating clear communication and alignment across stakeholders.
Conduct project close-out procedures, ensuring completion of all documentation, final reviews, and lessons learned to drive future bid improvements. - CONTINUOUS IMPROVEMENT AND QUALITY ASSURANCE
Develop and implement bid management best practices, standard operating procedures, and continuous improvement initiatives.
Conduct quality reviews at key stages of the bid process to ensure accuracy, compliance, and alignment with client expectations.
Analyse bid success rates, client feedback, and project outcomes to identify areas for improvement, enhancing bid win rates and operational efficiency. - DATA MANAGEMENT AND REPORTING
Ensure data integrity by maintaining an up-to-date, centralized repository for bid and project documentation, resources, and templates.
Generate and analyse bid performance metrics, conversion rates, and other KPIs, supporting informed decision-making and identifying improvement areas.
Produce regular reports and insights on bid performance, maintaining version control and transparent documentation throughout the bid lifecycle. - STAKEHOLDER ENGAGEMENT AND COORDINATION
Build and maintain relationships with cross-functional teams, including Sales, Project Management, Finance, and Legal, to align on bid requirements and strategies.
Lead bid review meetings, manage client communication throughout the bid process, and coordinate with legal and compliance teams on contract review.
Facilitate knowledge transfer between bid and project teams, ensuring alignment on expectations and enhancing team collaboration. - MARKETING AND BUSINESS DEVELOPMENT SUPPORT
Collaborate with the marketing team to create case studies, success stories, and collateral that leverage successful project outcomes for brand promotion.
Maintain a database of reference projects and client testimonials, contributing insights from bid experiences to support business development initiatives.
Provide bid-related insights to the business development team, enhancing the organization's competitive positioning and thought leadership.
Key Skills and Experience
Skills:
- Excellent Written and Verbal Communication skills
- Advanced MS Word, Excel, PowerPoint, and Projects
- Ability to lead, influence and motivate others
- Intermediate project management skills
- Knowledge of operational environments (preferably in Facilities Management)
- Strong customer service orientation
- Strong presentation skills
- Urgency in closing open matters
- Time management and prioritization skills
- Collaboration and teamwork
- Process driver and implementer
- Experience in coordinating and updating a knowledgebase system is beneficial
Behavioural Skills:
- Internal and External Brand orientation
- Cross-functional integration and collaboration
- Problem Analysis and problem solving
- Ability to work under pressure
- Perseverance / Tenacity
- Accountability
- Ability to influence and inspire others towards a common goal
- Dedication to customers
- Planning and organizing
- Attention to detail
- Meet deadlines consistently
- Detail oriented
- Process driven
Requirements:
- Minimum of 5 years experience in tender environments
- Business / Project Management qualification
- BCom Degree would be advantageous
- People and Management Skill
- Ability to mobilize and motivate colleagues and staff
- Assertive and influential
- Agile and flexible
- Responsive yet firm in his / her approach
Key result areas
- Professional, compliant and winning bids submitted
- Timeous execution and on-time delivery of bids
- Improved tender / proposal conversion and revenue rate
Additional Responsibilities and Skills
- Manage the enhancement and development of tools to support bid submissions.
- Back up support in the absence of the Bid Writer as and when required.
Career Development
- Opportunity to advance to senior bid management roles.
- Exposure to multiple business units and functions.
- Professional development in project and business management.
- Industry-specific training and certifications.
Interested? Submit your CV now.
As a proudly South African brand, AFMS Group (Pty) Ltd will consider our commitment to transformation and employment equity goals for this position.
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