Keller is an international executive recruitment company seeking an Administrator with a strong accounting background. This role involves working with US-based financial operations and collaborating with an American CPA firm. Currently weighted 70% administration and 30% accounting, with opportunities for the accounting portion to grow over time. We're looking for a high-energy, ambitious individual who will thrive in our friendly, dynamic team culture.
Responsibilities:
- Administrative Duties (70%):
- Manage and respond to email inquiries with professional and timely communication
- Handle calendar management and scheduling
- Support various administrative tasks and special projects
- Track deliverables and maintain project deadlines
- Assist with internal and external communication
- Identify and implement process improvements
- Coordinate team activities and support operations
- Some evening work required (up to 7pm) to assist with time-sensitive tasks
- Accounting Duties (30%):
- Manage US company accounting operations using Xero / QuickBooks
- Collaborate with US-based CPA on tax-related matters
- Support audit processes and maintain required documentation
- Assist with financial forecasting and strategic planning
- Prepare financial reports and analyses for decision-making
- Handle bookkeeping, accounts payable, and receivable
- Support month-end and year-end processes
- Help develop financial strategies based on data analysis
Requirements:
- Proven experience with accounting software (e.g., QuickBooks, Xero, or similar) and basic bookkeeping tasks.
- Experience handling email correspondence and responding to client inquiries in a professional manner.
- Strong attention to detail and organizational skills.
- Demonstrated curiosity and initiative to learn—must be tech-focused, with a keen interest in developing new skills.
- Willingness to work longer hours when needed, with appropriate compensation.
- Hungry for growth, both in business acumen and personal development, with a demonstrated history of self-driven learning through courses, training, or personal projects.
- Ability to adapt and be flexible in a dynamic and fast-paced environment.
- Proficiency in Xero, QuickBooks, or similar accounting software.
- Previous experience with audit processes and documentation.
- Understanding of financial forecasting and strategic planning.
- High energy and drive for excellence.
- Career-focused mindset with clear ambition for growth.
- Exceptional work ethic and commitment to quality.
- Ability to work some evenings (up to 7pm) when required.
- Strong organizational and time management skills.
- Tech-savvy with digital literacy across various platforms.
Skills & Competencies:
- Administrative Excellence: Outstanding organizational and multitasking abilities.
- Financial Analysis: Ability to analyze data and contribute to strategic planning.
- Software Proficiency: Expert in Xero / QuickBooks and business applications.
- Audit Experience: Familiar with audit processes and requirements.
- Communication: Strong written and verbal skills for international collaboration.
- Initiative: Self-starter mentality with proactive problem-solving approach.
- Time Management: Expert ability to prioritize and manage multiple deadlines.
- Problem-Solving: Creative thinking and the ability to proactively identify challenges and propose solutions.
Why You Should Apply:
This is an opportunity for a career-driven individual who wants to work closely with an MD and gain insights into the inner workings of a fast-growing company. You’ll have the chance to grow your skills in accounting, tech, and business strategy while being compensated fairly for your efforts.
Benefits:
- Flexible Work Arrangements:
- Work from home setup.
- Flexible hours to maintain work-life balance.
- Some evening work required (up to 7pm).
- Professional Growth:
- Experience in a rapidly growing organization.
- Direct exposure to US markets and international business operations.
- Opportunity to expand accounting responsibilities over time.
- Hands-on learning and skill development.
- Company Culture:
- Flat management structure - direct access to decision-makers.
- Friendly, collaborative team in South Africa.
- Open communication environment.
- No bureaucracy or rigid hierarchies.
- Results-oriented approach.
- Compensation and Benefits:
- Health insurance.
- All South African public holidays.
- Paid Annual Leave.
- Paid Sick Leave.
- Significant opportunities for professional growth, skill development, and career advancement.
- Supportive, inclusive, and diverse work environment that values collaboration and innovation.
- The chance to make a meaningful impact by connecting top talent with life-changing opportunities.
- Why Join Keller:
- Be part of a growth story - contribute to and learn from a scaling business.
- International exposure - work with US markets and global stakeholders.
- Work-life integration - enjoy the flexibility of remote work with a supportive team.
- Career development - flat structure means your voice is heard and impact is visible.
- Collaborative culture - join a friendly South African team that celebrates success.
- Learning opportunity - gain valuable experience across administration and US accounting practices.
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