Ref No. : TRG 2176
Salary : Market related TCTC avail / neg
Start Date : As soon as possible
An opportunity for an experienced HUMAN RESOURCES ADMINISTRATOR is required for permanent employment based in Newcastle.
- Provide effective, efficient, and economic generalist support to enable the company’s strategic goals.
- Support all levels of management on labour management.
- Implement and maintain labour-related policies and procedures.
- Facilitate satisfactory labour relations.
- Participate in collective negotiations.
- Maintain Human Resources Department administration and communication.
DUTIES & RESPONSIBILITIES :
POLICIES AND PROCEDURES
- Assist HR with the development, planning and implementation of policies and procedures to facilitate effective employee relations.
- Provide guidance to management and employees regarding legislation, regulations, policies, procedures, and practices related to employee relations matters.
COMMUNICATION
- Attend shop steward and employee representative meetings.
- Compile and distribute staff briefs and minutes.
ADVISORY CAPACITY
- Advise management with labour relations issues.
- Act as liaison between employees and management.
- Interpret management’s proposals for union representatives.
TRAINING
- Facilitate training of management and employees on labour relations legislation.
- Liaising with Service Providers for relevant training.
RECRUITMENT AND TAKE-ON OF NEW EMPLOYEES
- Drafting and placement of advertisements.
- Arrange competency testing.
- Reference checks: verifying previous experience, performance, behaviour, and qualifications.
- Implementation of onboarding documentation.
- Induction of new staff.
- Employment confirmation.
TERMINATION PROCESS
- Facilitate, communicate, and action terminations.
- Prepare exit documents for signature by the employee.
- Issuing of UI19, salary schedule and certificate of service.
- Monitoring and ensuring that all statutory monies and provident funds are paid.
- Submit documents to payroll (exit medical and Momentum Provident Fund withdrawal forms).
PAYROLL
- Managing absenteeism and late arrivals on the Netrec T / A system for payroll according to deadlines.
- Processing and filing of leave and other forms.
- Payslip checking and no hour report.
- Printing and issuing payslips.
- Attend to payroll-related queries of employees.
- Attend to provident fund withdrawals and claims (Momentum & NBC).
- Attend to registered letters pertaining to provident fund.
- Attend to medical aid changes (Discovery & BCIMA).
- Receive and capture garnishee orders from the Sheriff.
- Update and file wage files.
EMPLOYEE RELATIONS
- Investigate alleged misconduct and collating of evidence.
- Advising employees and management on best labour practices.
- Establish and maintain healthy relationships between management, workforce, and union.
- Facilitate management and union meetings.
- Managing and reporting on union membership.
ADMINISTRATION
- Ensure employee, site and clients documentation and files are up to date.
- Implementation of Employment Contracts.
EDUCATION, QUALIFICATION, EXPERIENCE & SKILLS :
- Grade 12
- Relevant Human Resources related Tertiary qualification at NQF Level 5.
- 3+ years experience with trade unions and negotiations.
- 3-5 years experience in similar sized organisation.
- Advanced knowledge of Microsoft Excel and Word and intermediate knowledge of PowerPoint.
- Knowledge of payroll procedures.
- Knowledge of applicable labour legislation.
- Drivers licence (with own vehicle).
- Willing to travel as required by the role.
SKILLS AND ABILITIES REQUIRED :
- Sound work ethic, attention to detail and accuracy are critical for success.
- Excellent oral and written communication skills coupled with interpersonal skills are imperative to engage with stakeholders successfully.
- Conflict management and sound decision-making abilities in difficult conditions.
- Ability to understand complex issues and simplify them for resolution.
- Planning and organisation skills, combined with the ability to work according to deadlines and under pressure with quick response times.
APPLICATION INSTRUCTIONS
- We will ONLY consider applications from suitably experienced candidates that meet the requirements of this vacancy.
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