Pays
Afrique du Sud
Lieu de travail
CAPE TOWN-TYGER VALLEY CHAMBERS 2(ZAF)
Société employeur
TotalEnergies Marketing Services
Domaine
Projets Industriels
Type de contrat
CDI
Expérience
Minimum 6 ans
Contexte et environnement
As a Project Document Controller, you would be responsible for the following:
Document Control: - Setting up and maintaining Project Communication System supplied by the EPC Contractor and other role players including internal distribution, archiving and storage of all incoming and outgoing correspondence.
- Setting up and maintaining Project Document Control System supplied by the EPC Contractor, including live archive and storage of all project Information and documents.
- Monitoring EPC Contractor's Schedule Monitoring System.
- Ensuring all company documentation is duly filed (both hard and electronic copy) with tracking logs up to date.
- Assisting the project team to search and retrieve document/information in the Systems.
- Manage SharePoint/Teams Folder Structure and adherence to the requirements.
- Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager.
- Audit site Document Control and folder structure.
- SPV Database and EPC Database.
Administration: - Assist with various administrative functions in bid development and submission, financial close, construction and operations.
- Co-ordination of EPC and O&M interaction during the Contract Negotiation period.
- Main Equipment Suppliers - Working together with Head Office Procurement and Technical Teams to provide administrative support where required.
Project Trackers & Reporting: - Responsible for managing the Project Deliverables List and EDMS.
- Updating and following up with key responsible personnel.
- Timeline Trackers.
Profil du candidat
Ideally, as a Project Document Controller you would possess the following:
- A formal qualification in administration or accounting is preferable.
- Minimum of 5 years of experience in the Energy or Construction industry as a Document Controller. REIPPPP experience is highly recommended.
- Proven experience with Electronic Document Management System (EDMS).
- Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors.
- Knowledge of engineering documents and approval processes within projects.
- Working knowledge and experience in different types of filing systems and good communication and interpersonal skills.
- Willingness to be located at the Construction site during the construction period.
- Computer skills MS Office, Word, Excel, Outlook, Microsoft Teams/SharePoint.
- Attention to detail.
- Able to work independently.
- Willingness to travel.
- A valid Driver’s license.
Informations supplémentaires
TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d'emploi égales à tous les candidats.
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