Administrator and Support for Recruitment and EOR Specialists
Position Title: Recruitment Administrator/Support Specialist
Location: Cape Town
Employment Type: Full-time
Reporting to: Recruitment and EOR, Team Lead
Salary: R14 000 - 18 000 pm
Job Summary:
We are seeking a highly organized and detail-oriented Administrator/Support Specialist to assist a dynamic team of recruiters and Employer of Record (EOR) specialists. The ideal candidate will play a pivotal role in streamlining recruitment operations by managing CV preparation, scheduling appointments, conducting bulk references, and handling all recruitment-related administration.
Key Responsibilities:
- CV Preparation:
- Format, update, and tailor CVs to align with job specifications.
- Maintain a structured CV database for quick access and retrieval.
Scheduling and Coordination: - Arrange interviews and appointments between candidates and recruiters/clients.
- Coordinate meeting schedules and send calendar invites to all parties involved.
Reference Checks: - Conduct bulk reference checks efficiently and accurately.
- Document and report reference outcomes to recruiters in a timely manner.
Administrative Support: - Maintain and update recruitment trackers, databases, and CRM systems.
- Handle recruitment correspondence, including responding to candidate inquiries.
- Assist in drafting job adverts and posting on various platforms.
Compliance and Documentation: - Ensure candidate documentation (ID, qualifications, and certificates) is collected, verified, and filed appropriately.
- Maintain confidentiality of all sensitive information.
Reporting: - Generate weekly and monthly reports on recruitment activity.
- Provide regular updates to the team on the status of candidates and open positions.
Skills and Competencies Required:
- Organizational Skills: Ability to handle multiple tasks simultaneously with high attention to detail.
- Communication: Strong written and verbal communication skills.
- Tech Savvy: Proficiency in MS Office Suite (Word, Excel, Outlook) and familiarity with recruitment software or Applicant Tracking Systems (ATS).
- Time Management: Ability to meet tight deadlines in a fast-paced environment.
- Interpersonal Skills: Team player with the ability to liaise effectively with internal teams and external stakeholders.
Qualifications and Experience:
- Education: Diploma or higher in Business Administration, Human Resources, or a related field.
- Experience:
- At least 2 years of experience in a recruitment or administrative role.
- Familiarity with recruitment processes and tools is highly advantageous.
- Additional Qualifications: Knowledge of compliance and labor laws is a plus.
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