Main job function
The Creditors Administrator reports to the Accountant and is responsible for capturing, reconciling supplier invoices, preparing payment batches and general office duties.
Key Responsibilities:
- Perform day-to-day activities for weekly and monthly accounts payable processing and associated tasks in a timely and accurate manner.
- Capturing invoices accurately, comparing invoices to PO’s and GRN’s.
- Credit note processing.
- Ensuring all invoices are completely processed for month end.
- Ensure invoices are authorised in accordance with levels of authority.
- Ensure that payment requisitions are properly authorized.
- Ensure invoices are allocated to the correct supplier and general ledger accounts daily.
- Check whether information supplied on the invoice is accurate, for example:
- Whether VAT is applicable and whether it is a valid tax invoice.
- Correct VAT is calculated and that the totals of the invoice are correct.
- Check that supplier statements are received and request if not received.
- Prepare creditor reconciliations between the supplier ledger, supplier statement and supplier invoices on a monthly basis.
- Ensure all supplier balances on the creditor’s age analysis are complete and are within the approved payment terms.
- Prepare month end payment packs timeously, ensuring all supporting documents are attached.
- Send remittance advices to the supplier post payment.
- File invoices post payment.
- Liaise with suppliers.
- Fill in supplier credit applications.
- Assist with other admin functions within accounts department.
- Able to manage creditors books over different companies.
- Able to sort out queries independently.
- Process orientated.
- Any other Ad-hoc duties.
Qualifications
Grade 12 and relevant financial qualification. At least 3 years’ experience in a similar position. Computer literate in MS Office, Excel and SAGE.
Criteria
- Good organisational skills, reliable and attention to detail.
- Good verbal as well as written communication skills.
- Ability to work under pressure.
- Strong reconciliation skills.
- Meticulous attention to detail.
- Hard working and willing to go the extra mile.
- Team player.
Salary
R12 000
A Consultant will be in touch if you are shortlisted for the position. Please consider your application unsuccessful should you not have been contacted within 2 weeks. We will keep your CV on our database and contact you should you match the criteria of any other vacancies.
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