Job Title: Retail Leasing Manager
Reference: JHB003081-RC-2
The main purpose of this position is to handle negotiating and sourcing all related retail leasing functions for the portfolio and new developments within the group.
MUST HAVE:
- National retail experience
- Strong negotiation experience
- Senior consultant – preferably Retail Leasing Manager experience
Duties & Responsibilities
REQUIREMENTS:
- Grade 12 (Matric), Relevant Diploma or Degree
- 3 years’ experience in retail leasing
- Shopping Centre experience is an advantage
- Retail experience is essential
- Relevant Fidelity Fund qualifications would be advantageous
- Strong personal relationships with national tenants
DUTIES:
Proposal and Lease Preparation
- Ensure that Lease Proposals are signed correctly and all approvals are in place
- Compile Tenant files for all Tenants
- Draft and send Tenant Releases to Tenant co-ordinator, QS and Architect
- Accurate typing and administration of Lease Agreements
- Follow up on outstanding Leases
- Follow up on outstanding Deposits / IBG's
- Follow up on outstanding FICA documents
- Resolve any lease-related queries with tenants
- Obtaining necessary approvals where required from the Development Manager, Legal Manager, or Landlord
- Be in charge of lease register
- Professional tenant liaison
Proposal and Lease Finalisation
- Generate, compile and audit Lease agreements in accordance with signed Offer to lease
- Distribute and monitor signature of Lease agreements
- Forward Lease Agreements to Landlord for signature
- Distribute copies to tenants and original lease agreements to relevant management company
- Ensure accurate storage and security of original documentation
- Ensure that all lease administration costs are raised
- Ensure Tenant Installation invoices are received and signed off by Tenant co-ordinator
- Forward Tenant Installation invoices to QS and Finance for payment
Finance & Budgets
- Ensure that Income and Leasing schedule of developments is always updated with latest comments
- Compile accurate lease commission calculations to be forwarded to the General Manager
- Ensure that commission is paid to Retail department by Developments / applicable Landlord
- Ensure that lease administration costs are paid to Retail and that Retail budget is updated accordingly
- Provide finance with information to raise invoices for external clients – payable to Retail
- Follow up on payments from external clients
Reporting
- Compile accurate lease commission calculations to be forwarded to the Retail Administration Manager
- Accurately perform monthly audit reports regarding all signed leases including commission claims received to ensure that the legal department criteria have been met and implemented
- Prepare for the outstanding lease meeting with the Retail Team and Brokers
- Ensure that commission calculations are correct
- Prepare stamp duty calculations (where applicable)
- Ensure that Developments are refunded stamp duty paid on behalf of Landlord
General Duties
- Update tenant contact details
- Filing and administration
- Contact new prospective tenants and forward them information on developments
- Perform all other duties as reasonably required from time to time by the Divisional Head
- Filing systems to be accurate and in order
- Arranging admin associated with business travel e.g., delivery and collection of documents
Package & Remuneration
R 450000 - R 500000 - Annually
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