Our Flightsite team is looking for an experienced Processing Administrator !
About the Role
The Processing Administrator's role is to manage and reconcile invoicing and payment data across multiple Webb back-office systems, ensuring accuracy and completeness in billing and financial reporting. This role is essential for efficient finance operations, bulk and manual invoicing, and resolving any discrepancies or queries.
Duties & Responsibilities
- Report Management: Pull Webb Buss reports from various systems, identify PNP bulk and manual invoicing needs, and ensure all buses are included in reports.
- Invoice Processing: Process supplier invoices, complete pivots, and update weekly finance reports.
- Reconciliations: Complete month-end reconciliations for all accounts related to buses, ensuring all invoicing is accurate.
- Prepayment Handling: Track and manage pro-forma invoices, load vendor information, and raise invoices for supplier payments.
Prepayments Process
- Identify Pro-forma Invoices: Track which invoices are pro forma, record details in an Excel sheet, and follow up via phone or email to obtain the actual tax invoice after client checkout.
- Vendor Management: Load vendor details into the system.
- Invoice Generation: Raise invoices for Banking to process payments to suppliers.
Peach/VCS Payments Process
- Retrieve Booking Information: Access four Webb back-office systems to gather booking data.
- Daily Reporting: Generate daily reports on Peach and VCS payments.
- Details for Processing: Identify payment details and send them to Banking and Debtors for processing.
General Administration:
- Maintain accurate and up-to-date customer records.
- Assist with ad hoc tasks as required.
Skills, Experience & Qualifications
- Matric with a Minimum of 2 years of experience as a Debtors or Creditors Clerk.
- Accounting or financial qualification is advantageous.
- Familiarity with Procon (advantageous) and back-office Webb systems.
- Basic Excel skills, including calculations and V-lookup functions.
- Attention to Detail, high level of accuracy and thoroughness in handling financial data.
- Persistent in investigating and resolving transaction discrepancies.
- Understanding of basic bookkeeping principles.
- Strong organisational skills and ability to manage multiple tasks and deadlines.
- Excellent time management and follow-through skills.
- Analytical skills and ability to create reports from data (advantageous).
- Ability to work effectively both independently and as part of a team.
- Excellent written and verbal communication skills.
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