Overview
Our client in the fuel supply industry is seeking a Temp Receptionist/Admin Support Assistant to join their team.
Minimum Requirements
- Grade 12/Matric
- Admin Qualification/similar
- Previous experience is essential
- Knowledge of administrative and clerical procedures
- Computer literate with relevant software applications – Microsoft Word, Excel, Outlook, and Switchboard.
- Knowledge of customer service principles and practices
Job Responsibilities
- Answer telephone, screen, and direct calls- take and relay messages professionally (via email or telephonically)
- Ensure reception is always covered/attended during office hours excluding lunch hour
- Greet persons entering the organization and direct them to the correct destination
- Arrange for teas and coffees for visitors on arrival
- Provide information to callers and deal with queries from the public/customers
- Ensure knowledge of staff movements in and out of the organization
- Tidy and maintain the reception area
- Courier control – delivery, receiving, and document control
- Receive and sort mail and deliveries
- Manage and maintain car rental bookings.
- Responsible for Creating POs on Sage Evolution – update information on shared folder and ensure Finance Department receives documentation
- Prepare letters and documents as requested
- Assist with planning and co-ordinating boardroom bookings on the calendar, catering, and other functions as requested from time to time
- Assisting Exec PA with office-housekeeping products. Receive at reception.
- Responsible for stationery order and stationery stock control (monthly) and water order for office (Weekly)
- Telephone management system YAXXA – request update of relevant information on the system as required
- Manage weekly car-wash person, schedule vehicles for cleaning and provide finance with payment schedule.
- General administrative and clerical support as required
Key Competencies / Skills
- Verbal and written communication skills
- Professional, friendly telephone skills
- Reliability, Honesty, and Energetic
- Professional personal presentation
- Customer service orientated
- Information management for filing
- Office administration skills
- Organising and planning skills
- Attention to detail
- Initiative
- Stress tolerance
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