JOB DESCRIPTION
Job Title:
HR and Recruitment Assistant
Department:
Human Resources
Reports to:
HR Manager
Short Summary of the purpose of the role:
Responsible for providing administrative support to the HR department in the firm. This includes assisting with recruitment, onboarding, employee records management, and various HR-related tasks. Plays a vital role in ensuring HR operations run efficiently and effectively. Responsible for all graduate recruitment, general recruitment as well as employee engagement and culture initiatives for the business.
Academic Qualifications Required:
Human Resources Degree
Minimum 2 Years HR Generalist experience
Skills, Competencies and Experience:
Skills
Interpersonal skills
Communication and Influencing skills
Negotiation skills
Consultation skills
Change Management skills
Client Service skills
Project Management skills
Competencies
Strategic Business Perspective
Current Labour Legislation knowledge
Computer Literacy
Experience
Employee Relations
Organisational Development
Recruitment
Training and Development
Compensation and Reward
Required Computer Packages:
Microsoft Office
VIP Payroll/Human Resources Management
Key Duties and Responsibilities Key Performance Indicators:
Recruitment:
- Assist in the recruitment process, including job postings, scheduling interviews, and communicating with candidates.
- Maintain the applicant tracking system and ensure data accuracy.
- Coordinate pre-employment checks, such as reference and background checks.
- Screen CVs and conduct the first interview for open vacancies
- Reference checks for all employees.
- Ensure proper administration of all CVs and communications with candidates
- Acting as a recruitment representative for the business
- Assisting with creating relevant job specs for vacancies within the firm.
- Post adverts on relevant platforms and liaise with recruiters on vacancies within the firm
Graduate Recruitment:
- Show initiative and creativity in graduate recruitment ideas.
- Arranging and coordinating Career days and fairs with relevant universities and local schools together with the recruitment committee.
- Co-ordinating and reviewing of potential graduate CVs
- Coordinating graduate induction, job shadowing, and vac work throughout the year.
- Responsible for ensuring there is an adequate pipeline of trainees for future contracts.
- Run Graduate recruitment programme (obtaining marks from students, interviews, general coordination of programme)
- Run graduate recruitment events
Onboarding and Offboarding:
- Help organize and prepare new employee onboarding materials and schedules.
- Assist with new employee orientation and ensure that required paperwork is completed.
- Support the offboarding process, including collecting equipment, completing all paperwork, and conducting exit interviews.
- Induction, paperwork, and payments for vac students
Employee Records and Data Management:
- Maintain accurate and up-to-date employee records, including personnel files and digital records.
- Generate HR-related reports and documentation as needed.
- Ensure confidentiality and data security.
HR Communications:
- Prepare and distribute HR-related communications, such as announcements, policies, and procedures.
- Assist in organizing HR-related events, meetings, and training sessions.
- Responsible for creating content for all employee communications and assisting with coordination of employee meetings
Benefits Administration:
- Assist in benefits enrolment, changes, and inquiries.
- Coordinate benefits-related paperwork and assist employees with benefit questions.
Leave and Attendance:
- Help in tracking employee attendance and leave balances.
- Process leave requests and ensure accurate records.
- Handling leave queries from employee and reconciling leave balances & overtime accrued
General Administrative Tasks:
- Provide administrative support to the HR department, including managing phone calls, emails, and appointment scheduling.
- Order and maintain HR supplies and materials.
- General Admin duties typing up forms, org charts, seating plans, making induction files for HR
Culture:
- Assist and co-ordinates internal team functions and company events i.e., team-building, employee days, and year-end function
Compliance Assistance:
- Assist in ensuring the firm's compliance with HR-related laws and regulations.
- Keep HR policies and procedures up to date.
- Compliance with the firms System of Quality Management (SOQM), policies and procedures.
- Compliance with the firms Employee Code of Conduct which consists of the firms HR policies, SAICA, IRBA and IESBA Codes of Conduct.
Other duties:
Ad hoc duties as requested by the HR manager and directors
Work Complexity:
Directly supporting HR Manager
Level of Independence:
Work independently with limited supervision.
