Office Manager
We are looking for a proactive and organized Office Manager to oversee the smooth and efficient running of our office operations. The ideal candidate will be responsible for a variety of tasks including procurement, travel bookings, meeting scheduling, document management, and local assistance for remote team members. The Office Manager will play a crucial role in ensuring that our office functions effectively and that all administrative tasks are completed in a timely manner.
This is a 3 months contract role. (Remote in SA)
RESPONSIBILITIES
- Day-to-day procurement activities, including creating Purchase Orders.
- Handling travel and accommodations bookings for employees.
- Scheduling meetings and coordinating events as needed.
- Receiving invoices and scanning them to Sharepoint for record-keeping.
- Distributing local documentation and ensuring its accuracy and completeness. Engaging with local parties on a face-to-face basis as necessary.
- Providing coverage for the local reception desk when required.
- Managing incoming telephone calls and emails, relaying messages promptly.
- Scanning office documentation to our online filing solution for easy access and organization.
- Offering local assistance as needed to remote team members, ensuring their requirements are met efficiently.
QUALIFICATIONS & EXPERIENCE
- Bachelor's degree in business administration or relevant field preferred.
- Proven experience in office management or administrative roles.
- Familiarity with procurement processes and Purchase Order management systems.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy in completing tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Excellent communication skills, both verbal and written.
- Ability to work independently with minimal supervision.
- Flexibility and adaptability to changing priorities and responsibilities.
- Experience in a similar role.
- Knowledge of document management systems and online filing solutions.
- Previous experience providing support to remote team members or working in a global organization.
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