We are seeking a dynamic and detail-oriented individual to join our team as a Human Resources Administrator. In this role, you will play a pivotal part in ensuring the efficient implementation of HR policies and procedures to foster uniformity within our regional business unit. If you are passionate about HR administration, possess strong organizational skills, and thrive in a fast-paced environment, we encourage you to apply.
Key Responsibilities:
- Resource Policy and Procedure Administration: Implement and enforce HR policies and procedures to ensure consistency and compliance within the regional business unit.
- Recruitment and Selection: Administer recruitment, selection, and appointment procedures in accordance with standard operating procedures (SOPs) and policy to ensure timely filling of vacancies with the most qualified candidates.
- Interview Coordination: Participate in selection interviews to ensure adherence to recruitment and selection policies.
- Orientation and Induction: Administer orientation and induction programs for new employees to facilitate their integration into the organization and ensure awareness of organizational policies and procedures.
- Employee Terminations: Handle employee terminations, including resignations, retirements, deaths, and disabilities, ensuring compliance with policy and procedures.
- Leave Administration: Manage leave processes on the HR system, ensuring adherence to policy and procedures.
- HR Initiatives and Projects: Facilitate arrangements for national HR initiatives and projects by coordinating attendance for various events and training sessions.
- Data Management and Reporting: Gather data, generate statistics, and compile reports on HR activities for monthly submission to the Regional HR Manager and relevant Business Manager.
- Disciplinary and Grievance Handling: Administer disciplinary and grievance hearings in accordance with legislation and organizational policies.
- Payroll Administration: Administer payroll processes to ensure timely capturing and loading of all new data required.
- Student and Registrar Recruitment: Manage the recruitment process for students and registrars.
- Probation Administration: Administer probation procedures for new employees.
- Organizational Structure Maintenance: Maintain the organizational structure as per organizational requirements.
- Documentation Management: Administer new engagement packs and termination packs to ensure proper documentation submission.
Minimum Requirements & Key Competencies:
- Grade 12 plus Higher Certificate/NQF level 5 equivalent essential.
- 1-year certificate in relevant HR field essential.
- Industrial Relations Certificate desirable.
- Diploma or Degree relevant to HR desirable.
- 2 years plus experience in an HR Generalist environment essential.
- Proven knowledge and experience of Industrial Relation and Labour Legislated matters essential.
- Knowledge and experience of HR Systems desirable.
- 3 years HR administrative experience essential.
- Knowledge of relevant Labour Legislation.
- Knowledge and application of Employment Equity.
- Knowledge of HR Processes and General HR Administration.
- Knowledge of Performance Management Systems, I-Recruitment, and/or other Oracle related systems.
- Knowledge and experience with Payroll procedures.
- Computer literacy skills.
- Communication skills (Written, Verbal, and Presentation).
- Strong Administration skills.
- Time management skills and ability to meet deadlines, plan, and organize.
- Ability to work independently and within a team.
- Flexibility, adaptability, and initiative.
- Strong attention to details.
- Ability to resolve conflict through effective resolution.
- Valid driver’s license.
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