Business Officer & Payroll Administrator (TERM)
Date Posted: 11/20/2024
Req ID: 40755
Faculty/Division: Faculty of Architecture, Landscape & Design
Department: Daniels Faculty of Arch., Land & Design
Campus: St. George (Downtown Toronto)
Description:
About us:
The Daniels Faculty of Architecture, Landscape, and Design at the University of Toronto offers graduate programs in architecture, landscape architecture, urban design, forestry, and visual studies — as well as unique undergraduate programs that use architectural studies and visual studies as a lens through which students may pursue a broad, liberal arts-based education. Its mission is to educate students, prepare professionals, and cultivate scholars who will play a leading role in creating more culturally engaged, ecologically sustainable, socially just, and artfully conceived environments.
The greater Toronto region serves as a dynamic laboratory for both its students and faculty, while the University of Toronto, which year after year ranks among the top universities in the world, provides a wealth of knowledge and expertise that they can draw from. Like Toronto, Daniels students and faculty are incredibly cosmopolitan in sensibility, hailing from every part of the world, with their work crossing all sorts of geographic and cultural boundaries. The city’s multicultural networks and international connections make the Daniels Faculty a powerful place to start a career.
Your opportunity:
The Business Services Office is a dynamic team responsible for the Daniels Faculty’s financial administration, payroll administration, academic and general human resources, and procurement.
The incumbent joins a high-performance team of professionals that share a strong culture of collaboration, respect, and customer service. As part of the team, you will be responsible for a variety of tasks in financial and payroll administration. This includes, but is not limited to, reviewing reimbursements, generating financial reports, processing payroll, and maintaining HR records. The incumbent will also act as the first point of contact for the faculty’s work-study program.
- Forecasting, planning, and monitoring multiple complex budgets
- Entering salary and/or personnel information in HRIS
- Producing complex statistical and/or financial reports
- Processing and reconciling payroll distribution
- Liaising with internal contacts to resolve accounting, payroll, and/or HRIS processing issues
- Verifying that provisions of applicable collective agreements and/or policies are applied appropriately
- Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
Essential Qualifications:
- Bachelor's Degree in finance/accounting or acceptable combination of equivalent education and experience
- Minimum four years of recent payroll management experience in preparing, processing, and reconciling payroll.
- Demonstrated experience processing payroll transactions including maintaining salary and/or personnel information in HRIS.
- Demonstrated experience in financial management, including forecasting, planning, and monitoring budgets.
- Experience in financial transactions such as journal entries, expense reimbursements, purchase requisitions, accounts payable, and receivable.
- Experience preparing or processing casual contracts, sessional lecturer, and/or course instructor contracts.
- Experience troubleshooting and resolving payroll discrepancies.
- Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements.
- Experience producing and analyzing complex statistical and/or financial reports
- Knowledge and experience with University of Toronto’s Administrative Management System (AMS), including the Financial Information System (FIS) and Human Resources Information System (HRIS) and Research Information System (RIS), Kronos or similar systems.
- High degree of proficiency with MS Office Suite with emphasis on Excel.
- Demonstrated understanding of financial management procedures, accounting principles and procedures, and an ability to accurately interpret and apply guidelines, procedures, and regulations in a variety of situations.
- Demonstrated verbal and written communication skills with the ability to professionally communicate complex financial and payroll procedures to administrative staff.
- Excellent problem-solving, decision-making, and time management skills.
- Solid planning, accounting, financial, and analytical skills.
- Ability to foster and maintain effective relationships with all levels of faculty, staff, students, senior administration, and external constituents
- Ability to work independently as well as a collaborative team member in a multi-stakeholder environment.
- Professional demeanor with a strong client service orientation.
- Ability to work in a high-volume environment that requires multi-tasking on varied duties and an ability to prioritize effectively and work under pressure.
Assets (Nonessential):
- Completion of a recognized accounting program (CPA)
To be successful in this role you will be:
- Decisive
- Meticulous
- Organized
- Proactive
- Self-directed
- Team player
Closing Date: 11/28/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 13 -- $84,813. with an annual step progression to a maximum of $108,463. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Notes: TERM position: From date of hire to June 30, 2025
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity Statement
The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity, and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment, and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
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