This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
PURPOSE OF POSITION
Performs a variety of technical, administrative, and supervisory work while providing assistance and support to the City Manager, including analyzing and implementing policies and procedures, assisting the preparation of the budget and responding to and resolving public inquiries and complaints; oversees interdepartmental relations by reviewing overall City operations. Special emphasis will be placed on assigned personnel. Work is performed under the general supervision of the City Manager.
This position is considered an emergency/disaster position. During emergency conditions, all City employees are automatically considered emergency service workers. City employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation, which requires that the employee be ready, willing, and able to report to work during emergencies and/or disasters of any kind, notwithstanding any other commitments the employee may have and be able to perform emergency services duties, as assigned.
ESSENTIAL JOB FUNCTIONS
- Directly oversees the City’s departmental operations and special projects as directed by the City Manager. Performs the duties and responsibilities of the City Manager during absences of the incumbent.
- Serves as project manager for a variety of special projects; facilitates project activities and resolves problems; develops and submits project reports to the City Manager.
- Maintains communication with other jurisdiction officials to coordinate regional issues and represent the City; serves as liaison with Department Heads, City Council, City Manager, local civic and cultural organizations, and other external agencies.
- Prepares reports, agendas, and other information as directed by the City Manager.
- Assists in resolving Council, citizen and other operational issues with the City’s electrical franchise agreement.
- Provides leadership and direction in the development of short and long range fiscal plans and requirements, to include the annual Capital Improvements Program and Budget.
- Provides leadership and direction for contractual negotiations, risk management, labor relations and personnel issues and policies.
- Represents the City Manager at civic or City meetings, planning and implementation workshops, budgetary and/or negotiation sessions. Researches and resolves Council, citizen and employee concerns.
- Assists in the compilation, preparation, and presentation of data to the City Council in support of citywide programs and budgets.
OTHER JOB FUNCTIONS
- Attends conferences and meetings to keep abreast of current trends in the field of municipal management.
- Serves as a member of various boards and committees.
- Performs other duties as assigned.
CRITICAL SKILLS AND EXPERTISE
Considerable knowledge of public administration, to include modern policies and practices in the area of public personnel administration, finance and budget.
Ability to prepare and analyze comprehensive reports; ability to carry out assigned projects to their completion; communicate effectively orally and in writing; ability to exercise sound judgment in evaluating situations and in making decisions; and ability to establish and maintain effective working relationships with employees, supervisors and the public.
TOOLS AND EQUIPMENT USED
Personal computer, software applications including Windows and Microsoft Office Products with emphasis in Outlook, Excel and Word; Adobe; Enterprise Resource Planning (ERP) software; Civic Clerk software; telephone; calculator; copy machine; scanner; fax machine.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
The work location is in a City Hall office. The noise level in the work environment is moderate to quiet.
MINIMUM QUALIFICATIONS
Bachelor’s degree or equivalent experience in business administration, public administration, or other related field which includes public administration, business administration, finance, economics, or city management. Seven (7) to ten (10) years’ experience, with progressively increased responsibility, working in a public or private business environment related to local government administration, finance or labor relations.
Must have minimum of five (5) years of supervisory experience.
Preference given to those with a Master’s Degree and/or have State of Florida City/County government department head or greater experience.
Must possess a valid Florida driver’s license.
Must also possess the National Incident Management System (NIMS) IS-700 within 30 days of employment and the ICS-100 within 90 days of employment. There may be additional NIMS required, which will be scheduled by your Supervisor.
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