SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 99,600 employees, SGS operates a network of over 2,600 offices and laboratories around the world.
Job Description
Primary Responsibilities:
The main purpose of this position is to provide an effective and efficient administrative function to the Human Resource Department.
Specific Responsibilities:
- Assisting in the maintenance and updating of Organizational Structures and Job Descriptions
- Assist with coordination of Local and Global HR Projects/Initiatives as when required
- Assist with capturing / maintaining data of Local and Global HR Projects/Initiatives
- Assist the Human Resource Business Partner in terms of all audits done in the HR Department
- Assistance with Internal HR Audits (HR & Payroll Division on systems and personnel files)
- Assist Human Resource Business Partner with all admin requirements.
- Assistance with managing, maintenance and updating of all personnel files.
- Update and maintain Payspace – e.g., electronic filing and contract renewals.
- Capturing of new engagements, promotions, transfers, and terminations on Payspace
- Updating any other changes on the payroll system e.g., banking details
- Assistance with reviewing and updating of all HR documentation for example, engagement pack and contracts of employment.
- Maintenance of electronic filing system on HR Sharepoint
- Maintain quality, efficiency, and confidentiality of service within the HR function.
- Adhere to all quality and safety requirements of the SGS management system.
- Perform any other reasonable tasks as assigned by direct line manager.
- Ad hoc admin requirements within the HR department
- Comply and promote, at all times, the SGS Code of Integrity and Professional
- Conduct to preserve and enhance SGS reputation as a socially responsible company.
Qualifications
Additional Information
Required Experience
- Minimum 2-year experience in administration
Required Skills
- Good communication and interpersonal skills
- Well-developed administrative, problem solving, planning and organizational skills
- Hands-on and practical approach with attention to detail
- Ability to work under pressure.
- Self-motivated and high level of initiative
- Proficiency in English (Read, Speak, Write)
- Knowledge of process flow within a professional environment
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