Payroll Specialist (AA)
Area: Montaque Gardens, Cape Town
Package: negotiable up to R52000 p/m plus medical aid, provident fund
Purpose of the position: To prepare, administer and manage the monthly payroll; to reconcile and prepare all reports and payments related to the payroll; to maintain all payroll and personnel records and to maintain a human resources information system
Key Responsibilities:
Monthly Payroll Administration:
- Accurately capture data input and effect changes to payroll, ensuring all supporting authorisations have been done and approved.
- Check all entries, run payroll and submit to HR Director for approval by no later than the 19th of every month unless approved otherwise.
- Prepare final pack with schedules and EFTs and submit to CFO for authorisations by no later than the 20th of every month unless approved otherwise.
- Upload data to Management System within time limits in order to meet pay date requirements.
- Prepare monthly reconciliation of all payroll accounts to General Ledger.
- Attend to all payroll queries from employees timeously.
- Accurately prepare IRP5 submissions bi-annually for SARS within deadlines.
- Ensure IRP5s distributed to each employee as soon as possible (preferably before the start of tax filing season) each year, via ESS or manually.
Third Party Payments:
- Accurately reconcile and submit payment due to SARS, Pension / Provident, Medical Aid.
- Run the reports ensuring that the relevant data is accurate.
- Maintain accurate filing system of all third-party accounts after every month end.
Monthly, Quarterly & Annual Reporting:
- Prepare monthly HR report as required by HR Director by no later than the 3rd of every month.
- Prepare payroll data required for Budgeting, Employment Equity, Compensation Fund Return of Earnings, BBBEE etc. as needed.
- Prepare Financial Year end reports as per audit requirements.
- Submit Quarterly Employment Statistics report to the DOL once a quarter.
Leave Administration:
- Receive leave requests on ESS, scrutinise and authorize within 3 days of receipt.
- Monthly reconcile attendance registers to ESS data on VIP by no later than the 5th of every month.
- Inform managers in writing of excessive leave.
Employee Records & Files :
- Prepare EXCO files and file all documents pertaining to employment as per checklist.
- Maintain general payroll and related filing system.
Annual Increases/Bonuses:
- Prepare confidential salary data spreadsheets.
- Receive and input data onto system accurately and timeously.
- Generate and distribute increase letters using mail merge. Ensure correct data reflected on letters.
Skills, Experience & Qualifications
- Preferred degree/Diploma In HR Management, Payroll Administration, Business Administration or Finance qualification will be beneficial.
- At least 5-8 years experience in a payroll function role.
- Experience in a global multinational company will be beneficial.
- Experience of Sage VIP Premier plus Sage300 People
- Experience of Coida submissions
- Experience of EMP 201 & 501 submissions
- Experience of 3rd party payments
- Experience of Time & attendance system
- Experience of DOL reports
