PRIMARY FUNCTION: To facilitate all procurement functions for all old and new projects.
ESSENTIAL FUNCTIONS: - Load orders onto SAP, creating files as per standard format in hard and soft copy.
- Notify all internal parties of the new orders and to facilitate all progress on purchase orders for projects.
- To maintain the project file both in paper and on the system with all corresponding documents:
- Customer order
- Order confirmations
- Delivery notes
- To manage the costing on the project within SAP vs the calculation sheet under the guidance of the Project Manager
- To facilitate the procurement of goods together with the Project Manager and the follow-up thereof in line with the project program.
- Manage all travel and accommodation for staff going to site if applicable.
- To manage stock items required for the project and bookings thereof via SAP
- To co-ordinate the delivery of equipment to site under instructions of the Project Manager.
- To book the deliveries with the store manager in advance
- To also ensure goods are packed and dispatched correctly, i.e., to inform the stores manager of any special requirements i.e., export packaging requirements.
- To constantly be in communication with the Project managers to ensure POs are correctly supplied
- Liase with Store man on deliveries for projects
- Arrange packing lists for Project orders to assist Shipping department
- Expediting all orders for projects (weekly Summary submissions)
- Closing out Pos on the system (COD and accounts)
- Verifying goods and services procured on a monthly basis via the creditors department
