This is a hands-on role, with responsibility and accountability for:
Producing accurate and timely; weekly, monthly and annual management and financial accounting reports and forecasts for National Game Fair Ltd, Stable Events Ltd and LAPADA Events Ltd. Incorporating review and analysis of variances to forecast & budget, and reporting to management on areas that require attention and need to be addressed to improve the future performance of the business. Responsible for all accounting and transactions:
- To record income, expenditure, financial accounting and management information
- Manage the sales ledger process, oversee the credit controller who is the primary person raising sales invoices
- Manage the purchase ledger process, payment runs bi-monthly or monthly depending on the event cycle, oversee the accounts assistant to ensure that the purchase ledger runs smoothly.
- Work closely with the budget holders to manage the PO database and event budgets to ensure no unauthorised spends occur.
- Undertake analysis for budget holders and assist with planning spends on an ad hoc basis.
- To reconcile bank and credit card statements and the advance sales balance sheet holding account
- Processing of monthly payroll, and ensure that all salaries are available to employees by the agreed monthly date and all income tax, pension and national insurance payments are paid by the due date. Manage commissions and bonuses due, update the biz plan to reflect any changes.
- Responsibility of all month end processes, balance sheet account reconciliations, payment of invoices and payroll including the preparation and posting of journals and nominal posting (including accruals, prepayments, and deferred income)
- Intercompany transfers and reconciliations, including liaising with the MD regarding intercompany loans, interest and management charges
- To attend meetings when necessary
- Preparation and presentation of Monthly Management Accounts and other reports requested by the Head of Finance
- Monitor and review cash flow, including forecasting
- Prepare and submit quarterly VAT returns to HMRC for all 3 companies and ensure any payments are made in time or refunds (if applicable) received.
- Assisting in the preparation of Year End Accounts and financial statements for all three companies
- Assisting in the preparation of the annual budget and monthly forecasts, post event flash forecast reports and reports for grant applications.
- To support and advise all staff with finance queries
- Attend events and manage the on site banking and float requirements, set up PDQ machines and work closely with the box office for any finance queries.
- Ensure that the finance team (part time accounts assistant and full time credit controller) are working efficiently and assist them with planning their outstanding tasks accordingly, especially around month end.
- Assisting the Head of Finance with any ad-hoc requests
- Manage the company systems including HR platform Bright.
Essential requirements:
- AAT qualified, or part qualified Accountant (ACCA/CIMA) experience will also be considered
- Strong Excel skills, including pivot tables, vlookup etc
- Excellent knowledge of Xero
- High attention to details and works very accurately
- Good communicator
- Able to work to deadlines in an organised and timely fashion
- Can conduct meetings with people at all levels of the organization
- Able to establish and maintain effective working relationships with others
Desirable requirements:
- Experience of working in an events industry
- Xero Certified
