Purpose of the job:
Manage the activities of the payroll department to ensure accurate and timeous payment of salaries and wages.
Ensure that all legal and legislative requirements relating to payroll are adhered to.
All death / disability / termination claims processed.
Key relationships (internal & external):
Internal – HR, Finance, Management, all staff
External – SARS, Sage/VIP, RMA, WCA, UIF, Medical Aid SP, Provident Fund(s) SP, ERS, ad hoc contractors / service providers, MIBCO
Duties & Responsibilities
Completion and submission of all statutory and legislated requirements:
Monthly EMP 201
Annual WCA return of earnings.
Bi-annual SARS submissions.
Support the payroll supervisor in the Management of the payroll team:
Ensure that the following activities in the payroll department are timeously and accurately carried out:
Loading new employees
Correct rates of pay are applied.
Provident funds and RFI linking.
Correct company vehicles and petrol tax
Correct leave methods linked.
Relevant employees linked to ESS.
Memo screen on payroll is used.
Correct termination payments
Monthly payment recons to payroll
Monthly payroll deduction recons to actual payments
Bank payments loaded
Salary costs loaded on Salesforce for approval prior to payments.
Optimal utilisation of payroll related systems:
Ensure that the following systems activities are adhered to:
Linking of employees to the clocking system
Optimal utilisation of the online system
Journals posted on ACUMATICA.
Updates on earning lines and methods of calculation are done.
Successful addition and set up of new companies on the payroll system
Successful registration of new companies for all legislative requirements.
Sign off relevant payroll data from the payroll reporting facilities.
Ensure that the following information is supplied to the relevant parties:
Statistical reports to HR and Government (UIF etc.)
Weekly & monthly payroll expenditure, leave, absence (et al) statistics.
New and ad hoc reports are created when requested.
Training of payroll staff to ensure a competent payroll team and succession is available:
Provide a training manual for use on new employees.
Keep manual updated to remain relevant.
Ongoing training of new and developing team members.
Performance management of payroll staff in conjunction with Payroll Supervisor:
Discipline and take corrective action according to Company procedures.
Ensure all leave forms are approved.
Ensure ESS is used by management for leave records.
Update time and attendance report daily to correspond with leave days taken.
Conduct quarterly performance discussions.
Desired Experience & Qualification
Critical experience:
10 years + payroll management experience in a medium sized organisation, working on multiple payrolls, both monthly and weekly
SARS returns
Comprehensive knowledge of MIBCO agreement
Comprehensive knowledge of Sage 300 People
Clocking system (ERS Biometrics) knowledge
Intermediate financial knowledge
Minimum Education:
Matric and/or payroll diploma or accounting.
Technical (systems) knowledge required:
Sage 300 VIP Payroll (People) System
Microsoft (all suites) – Advanced
Relevant payroll system
SARS online systems
Online banking systems
ESS
WCA / RMA online.
Package & Remuneration
R60 000 to R80 000 depending on experience.
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