Executive Personal Assistant
Role Purpose:
- The Executive Personal Assistant will provide high-level administrative support to senior executives within the telecommunications industry.
- This role involves managing the executive's day-to-day activities, facilitating communication, and ensuring the efficient operation of the executives office.
- The ideal candidate will possess excellent organizational and multitasking skills, with a keen understanding of the telecommunications industrys dynamic nature.
Key Responsibilities:
Executive Support:
- Provide proactive support to the executive by managing calendars, scheduling meetings, and coordinating travel arrangements.
- Screen and prioritize emails, phone calls, and requests, ensuring that only essential matters reach the executive.
- Prepare and edit documents, reports, presentations, and correspondence as required.
- Manage the executive's tasks and deadlines, ensuring priorities are met.
Meeting and Event Coordination:
- Schedule and coordinate high-level meetings, ensuring agendas, briefing materials, and follow-up tasks are prepared and tracked.
- Organize internal and external events, including conferences, team meetings, and client functions.
- Take meeting minutes and ensure follow-up on action items.
Communication and Liaison:
- Serve as the primary point of contact between the executive, internal teams, and external stakeholders, including clients and partners.
- Build and maintain strong relationships with other executive assistants, department heads, and key stakeholders.
- Ensure confidentiality and handle sensitive information with discretion.
Project Management and Reporting:
- Assist with special projects, research, and data collection to support business initiatives.
- Track the progress of ongoing projects and provide status updates to the executive.
- Prepare periodic reports on business performance, including dashboards, KPIs, and budget tracking.
Office and Administrative Management:
- Manage office supplies, equipment, and ensure smooth office operations.
- Handle expense reports, purchase orders, and other administrative tasks.
- Assist with the onboarding of new team members and support the executives direct reports as needed.
Core Competencies and Skills:
- Excellent verbal and written communication skills.
- Strong organizational skills, with the ability to manage multiple tasks and priorities efficiently.
- Attention to detail and accuracy in all aspects of the role.
- Ability to work under pressure in a fast-paced, dynamic telecommunications environment.
- High level of confidentiality, professionalism, and discretion.
- Strong interpersonal skills and the ability to build relationships with key stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Qualifications and Experience:
- Proven experience as an Executive Assistant or Personal Assistant, ideally within the telecommunications or technology industry.
- A degree or diploma in Business Administration, Office Management, or a related field.
- 5+ years of relevant experience providing high-level executive support.
- Experience with telecommunications industry terminology and processes will be advantageous.
Key Performance Indicators (KPIs):
- Efficiency in managing executive calendars and scheduling.
- Accuracy and timeliness of meeting coordination and communication.
- Effectiveness in managing and tracking projects and follow-ups.
- Professionalism in handling sensitive and confidential information.
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