Reference: CPT003400-Meg-1
Are you a meticulous finance professional with debtors’ control and office management experience?
Our client in Montague Gardens requires your solid experience with the full, all-round capability of running the quotations, invoicing, and debtors alongside the Director and Financial Manager.
We require a "people’s person" who will dive into the heart of financial operations, ensuring smooth cash flow and maintaining healthy debtor relationships.
Duties & Responsibilities
REQUIREMENTS
- Grade 12, Basic accounting Diploma advantageous
- Proficient in Excel (v-lookups/H-lookups/formulas), Word, and Outlook
- Experience with Xero an advantage
- Bilingual (English – speak / Afrikaans – understand)
- Presentable with outgoing, well-spoken, confident & friendly communication skills
- Excellent financial acumen with accounts
- Own transport essential
- Ability to take on responsibilities, use initiative, and work well in a team & independently
DUTIES - Reporting to the Director and Financial Manager
- Tracking of servicing invoicing for both Cape Town and Durban branches
- Reconciliation of all closed services per month invoiced
- Follow up on outstanding accounts
- Create proforma invoices and track deposits
- Send final invoice to customer upon finalisation of job
- Job costing installations
- Ensure job costings are accurate and complete for the month
- Cost of sales report (monthly) – Services/Spares
- Certificates to clients upon completion of job and receipt of final payment
- Assist with insurance claims
- Manage WIP/check proforma’s converted correctly to invoices
- Manage rental agreements
- Xero – process invoice/credit notes daily
- Manage client enquiries telephonically
- Build sound relationships with clients
- Record daily hours worked by all employees, complete monthly and weekly schedules
- Manage sick leave schedules and administration
- Manage in-house database of customer lists
- Ensure that jobs being worked on are updated daily
- Manage costing compilations for all work requirements
- Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
- Manage transport invoices at month end
- Ensure administration for health and safety compilation is updated
- Manage the royalties’ programme
- Ensure month rental and water and sewerage accounts are issued timeously
- Reconciliation of vehicle fleet for Cape Town, Johannesburg, and Durban
Salary: R negotiable dependent on experience
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