Join Our Team as a Coordinator
Reference: DBN002528-NO-1
Join a dynamic team as a Coordinator at a leading manufacturer specializing in sleepwear and activewear for chain stores, based in Westville.
Duties & Responsibilities
Roles and Responsibilities:
- Receiving and placing orders with overseas suppliers.
- Chasing up on proforma invoices.
- Acknowledgment of PI with the respective factories.
- Preparing and paying deposits.
- Capturing these orders on the system.
- Chasing of fit samples.
- Arranging courier collection.
- Upon receipt of samples, measure/spec/picture taking of these samples and sending notifications and spec sheets to buyers.
- Chasing up on approvals with the buyers.
- Receive and send detailed reports to the factories.
- Track order progress.
- Arranging pre-shipment/QA samples – courier collection, receipt/checking to ensure that this matches the approved samples.
- Requesting bulk pictures from factories and checking correspondence with orders.
- Consolidating the shipment of orders.
- Processing balance payments after checking shipping documents.
- Randomly selecting and checking cartons received at our warehouse.
- Checking count sheets received from the warehouse in detail.
- Sending emails to respective buyers for late deliveries.
- Raising claims with the factories.
- Preparing a critical path and sending it to buyers every second week for private label hosiery.
- Preparing and updating delivery schedules.
- Chasing shipments to ensure on-time deliveries.
- Finalizing claims for poor quality produced goods with the merchandiser.
- Actioning order amendments with customers on behalf of the warehouse.
- Arranging and sending BPS samples to stock customers.
- Arranging for BPS to be sealed by chain stores for stock buy orders.
- Raising orders for stock customers via excel sheets/workbooks.
- Amending packing slips from factories and forwarding to the DC team.
- Updating picture and image books via PowerPoint for new items purchased.
- Updating INC production schedules and following up on parcel shipments.
- Tracking parcels sent out by suppliers and advising on updates.
- Ordering wash care labels and hangers stickers as needed.
- Arranging price tickets with buyers and coordinating collection.
- Liaising with buyers and attending to queries.
- Taking meeting notes from buyer meetings as required.
- Capturing all received orders into the OOH schedule and ensuring inventory matches warehouse figures.
- Updating order tracker and OOH schedule and passing on weekly to the warehouse team.
- Issuing order copies to the DC on a weekly/monthly basis.
- Assisting the team in planning reprocessing and delivery of orders.
- Attending to warehouse queries.
- Booking the DC (6 weeks in advance) for major chain store buyers.
- Liaising with the CMT for goods going out for refinishing.
- Sending delivery updates to customers upon request.
- Arranging seals from chain store buyers for timely delivery to the DC.
- Working on stock control sheets for goods in the DC and ensuring stock sheets are updated.
- Sending reminder emails to buyers for outstanding orders and samples.
IMPORTANT NOTICE
By applying to this advert, you acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer:
I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants as defined in the Protection of Personal Information Act, Act 4 of 2013 (“POPIA”).
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