Job Title: Debtors Clerk
Location: Montague Gardens Cape Town In office Position
Salary:R25000 TO R28000 (Depending on Experience)
Company Overview:
Our client is a dynamic and fast-paced large format digital print company known for its innovative solutions and high-quality work. They seek a detail-oriented and proactive Debtors Clerk to join their team, contributing to efficient financial operations and exceptional customer service.
Minimum Qualification:
- Matric certificate with relevant qualifications/experience in finance or accounting.
- Debtors Experience: Proven experience in debtors’ management up to Income Statement level.
- Technical Skills: Proficiency in MS Office Suite.
- Experience with Pastel Partner software.
- Job-Sys experience is advantageous (training provided if necessary).
- Soft Skills: Strong communication skills and ability to work under pressure, with high attention to detail and accuracy.
- Additional Experience: Bank manager experience is advantageous.
Key Responsibilities:
- Client Account Management: Maintain and oversee accounts for four entities, ensuring accuracy and timeliness.
- Invoicing: Generate and send invoices, credit notes, and delivery notes across four entities and upload them onto customer portals.
- Account Accuracy: Verify account details before statement distribution, and handle customer queries promptly.
- Reconciliation: Reconcile accounts as needed, ensuring balanced accounts through timely allocations and journal entries.
- E-commerce Account Handling: Manage invoicing and reconciliation for E-commerce and Takealot accounts, addressing charges and payments.
- Collaboration with Sales Team: Resolve sales ticket queries, assist with invoicing and allocations.
- Collections & Payments: Follow up on overdue accounts, allocate receipts, and process daily cashbook transactions accurately.
- Intercompany Allocations: Manage intercompany transfers and allocations.
- Cashbook Management: Daily processing of cash received into the bank account and maintaining a clean set of books.
- Customer Relations: Take ownership of customer-related issues, ensuring resolution and customer satisfaction.
- Credit Application Management: Send and review credit applications for new debtor accounts.
- Administrative Support: Support various ad-hoc administrative tasks within the department as needed.
- File Management: Maintain a systematic filing system for all relevant documents.
- Aging Report Maintenance: Work on aging reports daily to maintain accurate accounts.
- Flexibility: Willingness to work overtime as required to meet deadlines.
Personal Attributes
Detail-Oriented: Meticulous with financial records and data entry.
Deadline-Driven: Ability to manage multiple tasks and meet deadlines.
Problem-Solver: Ability to resolve customer issues and account discrepancies efficiently.
Team Player: Willing to support the administration team and assist with any required duties.
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