OFFICE LOCATION
Cape Town, South Africa
This role will be based in our Cape Town Office, Steenberg Office Park
WHO WE ARE
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued.
WHAT WE CAN ACHIEVE TOGETHER
The Operations Program Assistant will work as part of a team within Greater Cape Town Water Fund coordinating tasks related to one or more functional activities, such as operations support, procurement, meetings management, special events, training, volunteer programs, etc. This position requires travel and working long, and flexible hours as needed.
WE'RE LOOKING FOR YOU
Perform specific administrative support in the day-to-day decisions within the scope of work assignments and prioritize work independently.
- Work closely with GCTWF manager to update expenditure against budget and deliverable tracking.
- Procurement of equipment, catering or other services required within the GCTWF.
- Accurate tracking and documentation for Invoice Payment processing for the Water Fund.
- Setting up and updating contract management systems with associated supporting documents.
- Updating and improving effectiveness of tracking donor deliverables and expenditure.
- Central filing and documentation of all invoices, contracts, compliance documents, deliverables, and reports.
- Establishing a coordination system for service providers or visitors that require use of helicopter flights.
- Identify routine problems and utilize existing resources for resolution.
- Responsible to take minutes for internal and external meetings.
- Establish and maintain a landowner and stakeholder database.
- Coordinate any events related to the GCTWF.
- Coordinate accommodation and travel for GCTWF as required.
WHAT YOU'LL BRING
- Bachelor’s degree and 2 years related experience or equivalent combination.
- Experience coordinating administrative processes.
- Experience generating reports and interpreting data.
- Experience in business writing, editing, and proofreading.
- Experience organizing time and managing diverse activities to meet deadlines.
- Experience working across teams and communicating with a wide range of people.
DESIRED QUALIFICATIONS
- 5 years of experience working in an NGO in operations, administration, or programs support.
- Ability to analyze information for the purpose of coordinating and planning activities and solving problems.
- Excellent communication skills.
- Ability to use existing technology to achieve desired results.
- Excellent customer service skills and focus.
- Strong organization skills, accuracy, and attention to detail.
- Demonstrated experience handling confidential information.
- Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff.
- Experienced in managing workplace occupational Health and Safety guidelines.
- Experience in logistics, facilities management, supervision, and general operations management.
- Experience interpreting guidelines to achieve desired results.
WHAT WE BRING
Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. The Nature Conservancy offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, and other life and work wellbeing benefits.
This description is not designed to be a complete list of all duties and responsibilities required for this job.
APPLY NOW
To apply for job ID 55845, submit your materials online by using the Apply Now button at Need help applying? Visit our recruitment page or contact
The Nature Conservancy is an Equal Opportunity Employer . Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture.
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process.
An attractive salary and benefits package is part of TNC’s value proposition to our employees.
Since we support flexible and remote work for our employees, many positions have a flexible location.
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