Project & Operations Assistant (Rosebank) (In-office)
Our client is looking for a passionate and proactive Executive Assistant to support their CEO and COO as they expand their music streaming platform, designed specifically for the electronic music community. This unique platform is the first to offer transparent and fair rewards to DJs for their sets, fans for playlists, events for lineups, and artists for their tracks. The platform’s mission is to elevate human creativity by providing sustainable rewards.
As the Executive Assistant, the candidate will play a key role in empowering the executives to operate strategically. This involves working closely with the CEO and COO, managing sensitive information, and coordinating diverse projects across finance, operations, marketing, and product initiatives. The Executive Assistant may also be asked to handle personal tasks occasionally to help alleviate the executives' workload.
DUTIES:
- Support special projects, including helping with operations, marketing, or product initiatives.
- Assist with Financial Reporting and financial reconciliations.
- Development and Preparation of KPI Dashboards using company tools (these currently include MixPanel, Retool, and Excel) to support strategic and operational decision making.
- Collaborate with the technical team to extract and integrate data for reporting purposes.
- CRM Setup and Management: Assist with the setup and management of the Ortto CRM system. Execute against business strategy and ensure the CRM system aligns with operational requirements.
- Oversee and coordinate special projects across marketing, operations, and product initiatives. Depending on the project, you may manage timelines and deliverables or provide coordination and support.
- Assistance in budgeting, financial forecasting, and potentially handling financial models.
- Research: You may be required to assist the COO and CEO with market-related research.
- Prepare materials for meetings, including presentations, agendas, and follow-up action items.
- Assist with travel arrangements, expense reporting, and administrative tasks as needed.
- Organize and coordinate team events, offsites, and strategic sessions.
- Conduct research and gather relevant data for various projects or presentations.
- Take meeting minutes and track action items to ensure timely follow-up.
- Manage communications across departments and help streamline workflows.
REQUIREMENTS:
- Tertiary education, preferably a BCom degree.
- Proficiency in Excel, including skills with lookup tables and formulas.
- Experience with accounting platforms such as Sage or Xero.
- Proficiency in office software and productivity tools, with critical Excel skills.
ATTRIBUTES:
- Strong desire for continuous growth and learning.
- Self-directed and proactive approach.
- Structured and hard-working work style.
- Ambitious, driven, and eager to grow and learn.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Ability to maintain a high level of confidentiality and professionalism.
- Detail-oriented with a proactive approach to problem-solving.
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