Assistant: Library and Information Resources
Listing reference: atns_000551
Listing status: Online
Apply by: 27 November 2024
Position summary
Job category: Others: Administrative Support and Secretarial
Location: Bedfordview
Contract: Permanent
Remuneration: Market Related
EE position: No
About our company
ATNS
Introduction
To ensure availability of the latest updated Library & Information Resources documents and information on the ATNS Portal for accessing by ATNS employees. To provide assistance with the cataloguing and classification of library material using the Library System (Symphony) in accordance with the AACR2 (Anglo American Cataloguing Rules) and the DDC (Dewey Decimal Classification) system. To disseminate Library and Information resources, ICAO documents, e-Books, journal publications, and other related material that support the organizations’ information and library needs. To amend and publish ICAO documents on the ATNS Portal as required. To ensure that the Aeronautical Information Publications (AIPs) are collected from SACAA and distributed to all stations/airports including ATA.
Key Responsibilities
Cataloguing and Classification and Updating of the ATNS Portal: Update the ICAO library catalogue with the latest publications on the ATNS Portal as required for easy accessibility and retrievability by ATNS employees. Assist with the collection and distribution of AIPs from the South African Civil Aviation Authority (SACAA) to all stations including ATA. Ensure that the distribution and circulation register of AIPs is up to date. Ensure Aeronautical Information Publications are distributed to all the stations/airports timeously. Update and amend the hard copies of AIPs as per the SACAA specifications. Assist with AIPs audits by gathering and providing all required documentation, and attend to all audit findings at stations, ATA, and Head Office. Assist with cataloguing library material using the Library System (Symphony) according to the Anglo-American Cataloguing Rules and Dewey Decimal Classification standards. Assist with Inter Library Loans (ILL) related requests using the OCLC Sabinet request system. Conduct required research using the library databases for e-books, Journal publications, and other related material supporting the organisation’s information needs.
Processing of Financial Documentation: Process and facilitate services providers' invoices, purchase orders and payments. Assist with library license and contract renewal processes.
Communication: Attend to library related inquiries and requests for information from both internal and external sources. Coordinate the Brown Bag sessions, and training and awareness initiatives, e.g. Library Week. Coordinate with library communication to all employees via the Corporate Communications department. Maintain a sound relationship with key library stakeholders.
Minimum Requirements
- Five years’ experience in Library and Information Science
- Experience in different Library systems is required
- Certificate in Library Information Science
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